Administrator, Sales

CES Power LLC; Las Vegas (NV); On-site; USD 55,000 - 75,000; Full time

Job summary

CES Power LLC is hiring a Sales Administrator to support the centralized sales organization in Las Vegas. The role focuses on accurate quote-to-cash processes, CRM maintenance, contract handling, billing support, and closeout activities across Sales, Operations, Engineering, and Finance.

The position emphasizes process integrity, cross-functional collaboration, and delivering exceptional service in a fast-paced environment.

Qualifications

• 2+ years of experience in sales administration, order management, quote-to-cash processes, contract administration, billing support or related role.
• Experience with CRM and Microsoft 365 applications.
• Strong attention to detail and ability to manage multiple priorities and deadlines.

Responsibilities

• Create accurate customer quotes within CRM based on approved commercial terms and pricing.
• Maintain opportunity, quote, and job records throughout the customer lifecycle.
• Verify required approvals and documentation before transactions advance.
• Coordinate with Sales and the Engineering Desk to ensure records remain aligned.
• Identify discrepancies and elevate issues that could impact execution or customer service.
• Manage contracts, purchase orders, certificates of insurance, tax forms, deposits, and related documentation.
• Coordinate approval and signature workflows.
• Communicate professionally with customers regarding administrative requirements.
• Partner with Finance and Credit teams to obtain required supporting information.
• Create and maintain change-order documentation.
• Track customer approvals and identify potential billing delays.
• Ensure all required documentation and approvals are complete prior to billing release.
• Support invoice administration and resolution of billing-related issues.
• Review and process job-cost documentation for completeness and accuracy.
• Escalate unsupported, incomplete, or incorrectly coded transactions.
• Manage administrative closeout activities and track aging items.
• Help ensure jobs are properly documented and ready for financial closeout.
• Support assigned Account Managers while collaborating across Sales, Operations, Engineering, and Finance.
• Provide backup coverage for teammates and assist with workload balancing.
• Contribute to process improvements, documentation, and team development initiatives.

Skills

CRM proficiency

Microsoft 365

Strong organizational skills

Excellent communication

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

CRM software

Excel

Outlook

Word

Teams

PowerPoint

Job description

Job Details

Job Location: Shared Srvs - Las Vegas HQ - Las Vegas, NV 89101-5727, Position Type: Full Time, Education Level: High School, Salary Range: $55,000.00 - $75,000.00 Salary/year, Travel Percentage: Negligible, Job Shift: Day, Job Category: Admin - Clerical

Join the Team That Powers Extraordinary Events

CES Power is a leading provider of temporary power solutions for the broadcasting, entertainment, industrial, and other demanding markets. Since 2000, we've powered some of the world's most complex live events and mission-critical operations through innovative, reliable, and sustainable power services. CES Power is also a portfolio company of Allied Industrial Partners, supporting continued growth and investment across our business. As we continue to grow, we are seeking a detail-oriented, highly organized Sales Administrator to support our commercial team and help drive excellence throughout the quote-to-cash process. This is an outstanding opportunity for a professional who thrives in a fast-paced environment, enjoys working across departments, and takes pride in accuracy, accountability, and customer service.

Position Overview

The Sales Administrator is a critical member of CES Power's centralized sales support function. This role manages designated administrative portions of the quote-to-cash process for assigned Account Managers, ensuring commercial records are accurate, documentation is complete, and administrative controls are followed from initial quote through final job closeout. This position is ideal for someone who enjoys process ownership, coordinating across multiple stakeholders, maintaining data accuracy, and supporting revenue-generating activities through exceptional administrative execution.

What You'll Do

Manage Quotes and CRM Administration

Create accurate customer quotes within CRM based on approved commercial terms and pricing. Maintain opportunity, quote, and job records throughout the customer lifecycle. Verify required approvals and documentation before transactions advance. Coordinate with Sales and the Engineering Desk to ensure records remain aligned. Identify discrepancies and elevate issues that could impact execution or customer service.

Support Contracts and Customer Documentation

Manage contracts, purchase orders, certificates of insurance, tax forms, deposits, and related customer documentation. Coordinate approval and signature workflows. Communicate professionally with customers regarding administrative requirements. Partner with Finance and Credit teams to obtain required supporting information.

Billing and Change Order Administration

Create and maintain change-order documentation. Track customer approvals and identify potential billing delays. Ensure all required documentation and approvals are complete prior to billing release. Support invoice administration and resolution of billing-related issues.

Job Cost and Closeout Support

Review and process job-cost documentation for completeness and accuracy. Escalate unsupported, incomplete, or incorrectly coded transactions. Manage administrative closeout activities and track aging items. Help ensure jobs are properly documented and ready for financial closeout.

Deliver Exceptional Internal and External Service

Support assigned Account Managers while collaborating across Sales, Operations, Engineering, and Finance. Provide backup coverage for teammates and assist with workload balancing. Contribute to process improvements, documentation, and team development initiatives.

What Success Looks Like

Successful candidates will: Maintain highly accurate CRM and commercial records. Consistently meet service-level expectations for quotes, documentation, billing support, and closeout activities. Reduce avoidable rework, billing delays, and aged administrative items. Demonstrate sound judgment while enforcing established controls and procedures. Contribute to a culture of accountability, collaboration, and continuous improvement.

Qualifications

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Two or more years of experience in sales administration, order management, quote-to-cash processes, contract administration, billing support or a related role.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Professional written and verbal communication skills.
• Proficiency with CRM systems and Microsoft 365 applications, including Excel, Outlook, Word, and Teams.
• Strong attention to detail, follow-through, and commitment to process integrity.

Preferred

• Experience in project-based, rental, construction, industrial services, field services, or live event industries.
• Familiarity with contracts, purchase orders, change orders, billing support, job-cost coding, and closeout processes.
• Experience supporting cross-functional business teams.
• Experience working in centralized service environments or shared-support models.

Why CES Power?

At CES Power, you'll join a company that values accountability, teamwork, customer service, innovation, and continuous improvement. You'll work alongside talented professionals supporting industry-leading projects while building a rewarding career in a growing organization. If you're highly organized, process-driven, and committed to delivering exceptional service, we'd love to hear from you.

Employment Statement

CES Power LLC is an equal opportunity employer. Employment decisions are made without regard to legally protected characteristics. This job description describes the general nature and level of work expected and is not an exhaustive list of every responsibility. Responsibilities may evolve as the centralized Sales Administration function matures.