Administrator - Product Development

Adecco; Secaucus (NJ); Hybrid; USD 41,000 - 48,000; Full time

Job summary

Adecco Creative and Marketing is partnering with a fashion house to hire a Quality Assurance Coordinator in Secaucus, NJ. This hybrid, W2 temp-to-hire role requires onsite work four days per week with Fridays remote, paying between $30 and $35 per hour.

The candidate will support the VP and QA team with product quality documentation, TOP submissions, and administrative tasks across production and retailer programs. Strong organizational skills are essential.

Qualifications

• Experience coordinating QA activities and supporting production documentation.
• Experience supporting programs for major retailers or consumer products is a plus.
• Strong organizational skills with ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills and cross-functional collaboration.

Responsibilities

• Provide day-to-day administrative support to VP and QA team.
• Coordinate TOP sample preparation, tracking, organization, and submission.
• Maintain QA documentation, testing records, trackers, and production reports.
• Create and manage Excel spreadsheets, reports, charts, and presentations.
• Track sample submissions, testing results, approvals, and production records to ensure accurate documentation and compliance.
• Coordinate multiple projects simultaneously with high accuracy.

Skills

Coordination

Organization

Attention to detail

Communication

Education

Experience in quality assurance coordination

Tools

Microsoft Excel

PowerPoint

Job description

Adecco Creative and Marketing has partnered with a fashion house to hire a Quality Assurance Coordinator.

This temp-to-hire position is hybrid in Secaucus, NJ. You will be onsite 4 days per week and WFH on Fridays. The pay is $30-$35/hr.

Position Overview

We are seeking a detail-oriented Quality Assurance (QA) Coordinator to support the Vice President and QA team with product quality, production documentation, sample management, and administrative operations. This role is ideal for someone with experience supporting major retail programs and coordinating quality assurance activities within consumer products, apparel, home goods, or related industries. The successful candidate will be highly organized, proactive, and capable of managing multiple priorities while ensuring accuracy and timely follow-through.

Key Responsibilities

• Provide day-to-day administrative support to the Vice President and Quality Assurance team.
• Coordinate the preparation, tracking, organization, and submission of Top of Production (TOP) samples.
• Maintain and update TOP forms, QA documentation, testing records, trackers, and other production-related reports.
• Prepare and manage Excel spreadsheets, reports, charts, summaries, presentations, and departmental documentation.
• Track sample submissions, testing results, approvals, and production records to ensure accurate documentation and compliance.
• Follow up with internal teams, suppliers, mills, factories, and external partners to obtain required samples, documentation, and production information.
• Monitor deadlines and proactively track outstanding items to support timely completion of deliverables.
• Assist in compiling information for retailer requirements, management reporting, QA reviews, production meetings, and special projects.
• Coordinate multiple projects simultaneously while maintaining a high level of accuracy and attention to detail.
• Organize and maintain physical and digital files related to quality assurance, testing, compliance, production, and retailer programs.
• Support continuous improvement initiatives and general departmental administrative activities as needed.

Qualifications

• Experience in quality assurance coordination, production support, product development support, merchandising operations, or administrative coordination.
• Experience supporting programs for major retailers such as Walmart, Target, Costco, Sam's Club, Home Depot, Lowe's, or other national retail accounts.
• Familiarity with TOP (Top of Production) submissions, product testing procedures, quality assurance processes, and production documentation.
• Experience working with color standards, color approval processes, and color management programs.
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Excellent written and verbal communication skills and the ability to collaborate across cross-functional teams.
• Strong attention to detail and commitment to documentation accuracy.

Preferred Skills

• Advanced Microsoft Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, formulas, and data tracking.
• Experience creating PowerPoint presentations and management reports.
• Knowledge of quality assurance, compliance, testing, and production workflows.
• Experience working with suppliers, factories, mills, and third-party testing laboratories.
• Familiarity with ERP, PLM, or production management systems is a plus.

Key Success Traits

• Highly organized and process-driven.
• Strong follow-up and project coordination skills.
• Proactive problem solver with a sense of urgency.
• Ability to work independently in a fast-paced environment.
• Strong analytical and documentation skills with exceptional attention to detail.

This is a W2 position. This is not a contract.

Equal Opportunity Employer/Veterans/Disabled

Must be authorized to work in the U.S. without employer sponsorship.

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adeccousa.com/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.