Administrator, Office

Simon Property Group; Burlington (MA); On-site; USD 33,000 - 56,000; Full time

Job summary

Simon Property Group is seeking an Office Administrator to manage the center management office in Burlington Mall, MA. The role focuses on administrative support to multiple departments, overseeing AP/AR, procurement, and payroll for in-house hourly staff, and coordinating leasing activities.

Strong Microsoft Office and experience with Salesforce and Yardi are required. Responsibilities include maintaining documents for service agreements, managing insurance files, and assisting with hiring and

Qualifications

• 3-5 years of administrative office experience in a fast-paced environment.
• Accounts Payable and Receivable background helpful.
• Proficiency with Microsoft Office, Salesforce, and Web-based input software.

Responsibilities

• Provide administrative support to center management staff and complete projects accurately and timely.
• Manage Accounts Payable, Accounts Receivable, procurement card and petty cash; support budgeting and forecasting.
• Coordinate short-term leasing program and administer lease documents in Salesforce; process rent and related figures.
• Oversee Fleet Management program incl. PIN maintenance, vehicle records, and related forms.
• Create and maintain documents for service agreements; maintain DocuSign and insurance documents.
• Support payroll processing for in-house hourly employees and assist with hiring and training as needed.

Skills

Time management

Organizational skills

Communication

Leadership

Education

High school diploma

Some college or professional school

Tools

Yardi

Salesforce

Workday

Microsoft Office

Job description

## Administrator, OfficeApplylocations: Burlington, MAtime type: Full timeposted on: Posted Todayjob requisition id: R13832**Job Location:**Burlington Mall**Primary Purpose:**This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner.**Principal Responsibilities:**The successful candidate’s responsibilities will include, but not be limited to:* Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner* Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center* Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents* Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms* Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents* Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures* If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales* If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation* If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in WorkdayMINIMUM QUALIFICATIONS:* High school diploma or equivalent. Some college or professional school preferred* 3-5 years of administrative office experience (office management preferred) in a fast-paced environment* Supervisory and coaching skills with the ability to delegate tasks* Knowledge of administrative procedures, customer service principles and practices* Aptitude for understanding financial reports and extracting information* Accounts Payable and Receivable background using systems such as Yardi* Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software* Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers* Effective verbal and written communication* Strong organizational and interpersonal skills with attention to detail* Ability to prioritize, coordinate, multi-task and demonstrative initiativeThe salary range for this position is $23.60 - $40.83. Actual compensation within that range will be dependent upon various factors, including an individual’s skills, experience and qualifications and the geographic location of the job. It is uncommon for an individual to be hired at the top end of the pay range.