Assistant, Administrative-I

simon; Las Vegas (NV); On-site; USD 22,000 - 43,000; Full time

Job summary

Simon in Las Vegas is seeking an administrative office professional to support mall management by handling office needs and financial tasks as assigned by the Office Administrator.

You will assist with accounts payable/receivable, budgets, marketing events, short-term leasing coordination, and daily admin duties such as inventory, responses to customer complaints, and HR administration as needed. Strong communication and detail orientation are essential.

Qualifications

• High school diploma or equivalent; some college preferred.
• 2-4 years administrative office experience in a fast-paced environment.
• Knowledge of clerical procedures and customer service principles.
• Aptitude for understanding financial reports and extracting information.

Responsibilities

• Support accounts payable/receivable, procurement card, petty cash, and budgets.
• Assist with marketing events, promotions, and collateral management.
• Coordinate short-term leasing milestones and rent processing.
• Handle general office administrative tasks and HR administration as needed.
• Provide general administrative support and project assistance.

Skills

Administrative experience

Microsoft Office

Strong communication

Attention to detail

Financial report aptitude

Education

High school diploma

Some college or professional school

Tools

Microsoft Office

JD Edwards

OneWorld

Web-based input software

Job description

Job Location: Las Vegas North Premium Outlets

PRIMARY PURPOSE:

This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator.

PRINCIPAL RESPONSIBILITIES:

• Support the property's financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds
• Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance
• Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent
• Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed
• Provide general administrative support and projects as directed

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent. Some college or professional school preferred
• 2-4 years administrative office experience in a fast paced environment
• Knowledge of administrative and clerical procedures, customer service principles and practices
• Aptitude for understanding financial reports and extracting information
• Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software
• Effective verbal and written communication
• Strong organizational and interpersonal skills with attention to detail
• Ability to prioritize, coordinate, multi-task and demonstrate initiative

The salary range for this position is $15.65 - $31.47. Actual compensation within that range will be dependent upon various factors, including an individual's skills, experience and qualifications and the geographic location of the job. It is uncommon for an individual to be hired at the top end of the pay range.