Administrator, Office

Simon Property Group; Memphis (TN); On-site; USD 52,000 - 76,000; Full time

Job summary

Simon Property Group is seeking an Office Manager at Wolfchase Galleria to support center management. You will handle administrative tasks, AP/AR, and leasing coordination while assisting with payroll and vendor agreements.

The role requires strong organizational skills, attention to detail, and experience with Yardi, Salesforce, and Workday. Collaborative team environment and fast-paced setting in Memphis.

Qualifications

• High school diploma or equivalent; some college preferred.
• 3–5 years administrative office experience in a fast-paced environment.
• Supervisory and coaching experience with delegation.
• Accounts payable/receivable background; familiarity with Yardi preferred.
• Proficiency in Microsoft Office, Salesforce, and web-based input software.

Responsibilities

• Provide administrative support and ensure staff support for all departments.
• Manage Accounts Payable/Receivable, procurement card, and petty cash; assist budgeting/forecasting.
• Coordinate short-term leasing program; handle lease admin in Salesforce and rent processing.
• Oversee Fleet Management: PIN maintenance, reconciliations, vehicle upkeep.
• Prepare and maintain documents for contracts and insurance; manage DocuSign files.
• Handle general office tasks: supplies, draft reports, update policies and procedures.
• Support marketing events, promotions, collateral, and gift card sales.
• Assist with hiring and training Administrative staff; contribute to performance reviews.
• Process weekly payroll for in-house hourly employees; onboarding documentation in Workday.

Skills

Time management

Office administration

Supervisory skills

Customer service

Communication

Multi-tasking

Detail-oriented

Prioritization

Team coordination

Education

High school diploma

Some college or professional school

Tools

Yardi

Microsoft Office

Salesforce

DocuSign

Workday

Web-based input software

Job description

Primary Purpose

This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner.

Principal Responsibilities

• Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner
• Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center
• Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents
• Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms
• Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents
• Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures
• If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales
• If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation
• If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday

Job Location

Wolfchase Galleria

Minimum Qualifications

• High school diploma or equivalent. Some college or professional school preferred
• 3-5 years of administrative office experience (office management preferred) in a fast-paced environment
• Supervisory and coaching skills with the ability to delegate tasks
• Knowledge of administrative procedures, customer service principles and practices
• Aptitude for understanding financial reports and extracting information
• Accounts Payable and Receivable background using systems such as Yardi
• Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software
• Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers
• Effective verbal and written communication
• Strong organizational and interpersonal skills with attention to detail
• Ability to prioritize, coordinate, multi-task and demonstrative initiative