Office Manager & Admin Specialist (Finance + Leasing)

Simon Property Group; Burlington (MA); On-site; USD 33,000 - 56,000; Full time

Job summary

Simon Property Group is seeking an Office Administrator to manage the center management office in Burlington Mall, MA. The role focuses on administrative support to multiple departments, overseeing AP/AR, procurement, and payroll for in-house hourly staff, and coordinating leasing activities.

Strong Microsoft Office and experience with Salesforce and Yardi are required. Responsibilities include maintaining documents for service agreements, managing insurance files, and assisting with hiring and

Qualifications

• 3-5 years of administrative office experience in a fast-paced environment.
• Accounts Payable and Receivable background helpful.
• Proficiency with Microsoft Office, Salesforce, and Web-based input software.

Responsibilities

• Provide administrative support to center management staff and complete projects accurately and timely.
• Manage Accounts Payable, Accounts Receivable, procurement card and petty cash; support budgeting and forecasting.
• Coordinate short-term leasing program and administer lease documents in Salesforce; process rent and related figures.
• Oversee Fleet Management program incl. PIN maintenance, vehicle records, and related forms.
• Create and maintain documents for service agreements; maintain DocuSign and insurance documents.
• Support payroll processing for in-house hourly employees and assist with hiring and training as needed.

Skills

Time management

Organizational skills

Communication

Leadership

Education

High school diploma

Some college or professional school

Tools

Yardi

Salesforce

Workday

Microsoft Office

Job description

Simon Property Group is seeking an Office Administrator to manage the center management office in Burlington Mall, MA. The role focuses on administrative support to multiple departments, overseeing AP/AR, procurement, and payroll for in-house hourly staff, and coordinating leasing activities.

Strong Microsoft Office and experience with Salesforce and Yardi are required. Responsibilities include maintaining documents for service agreements, managing insurance files, and assisting with hiring and