Administrator II

University Of Nebraska Medical Center; Omaha, Northern (NE, KY); Hybrid; USD 65,000 - 95,000; Full time

Job summary

The University of Nebraska Medical Center's Neurosurgery department is seeking a department administrator responsible for fiscal and administrative oversight, reporting to the Department Chair, ensuring adherence to UNMC policies and coordinating with College of Medicine and clinical partners.

This role manages non-faculty personnel, budgets, and financial operations across multiple sites, with Monday–Friday, 8:00AM–5:00PM, and a hybrid work arrangement that combines on-site and off-site work.

Qualifications

• General business acumen and vision including judgment, negotiation, basic accounting, and forecasting of needs.
• Effective written and verbal communication skills.
• Advanced proficiency in analytic reasoning and strategic planning for budgets and policies.
• Understanding of regulatory framework and internal controls; applying them in the unit/college.
• Ability to assess risk and solve problems with optimal solutions for the organization.
• Understanding of HR administration and regulatory environment.
• Experience with enterprise systems and MS Office suite.
• Ability to counsel superiors on alternative actions and develop complex contracts.
• Experience in developing contracts across departments or partners.

Responsibilities

• Oversee fiscal and administrative operations for the Neurosurgery department.
• Coordinate business affairs, manage non-faculty personnel, and work with College of Medicine and clinical partners on budgets.
• Collaborate with multiple organizations (UNMC, NM/UNMC Physicians, CHMC, VA) to advance educational, research, and clinical goals.
• Partner with the Chair for long-range planning and development; work with clinic management on site variations.

Skills

General business acumen

Effective communication

Analytical reasoning

Regulatory understanding

HR administration knowledge

Education

Business Administration, Healthcare Administration, Management, Finance, Public Health or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

SAP

Job description

UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.

Location

Location Omaha, NE

Department

Department Neurosurgery 50003929

Business Unit

Business Unit College of Medicine

Reg-Temp

Reg-Temp Full-Time Regular

Work Schedule

Work Schedule Monday - Friday, 8:00AM - 5:00PM; Hours may vary

Remote/Telecommuting

Remote/Telecommuting Hybrid (part-time working on site, part-time working off-site)

Position Summary

Department administrator for Neurosurgery is responsible for the fiscal and administrative oversight, and accountable to the Department Chair for adherence to all UNMC and Nebraska Medicine (NM)/ UNMC Physicians ( UNMCP ) policies & procedures as well as any other academic and clinical partners.

Coordinate the business affairs, manage its non-faculty personnel, and work with the College of Medicine and any clinical partners regarding the budget and financial operations.

Work with multiple partner organizations ( UNMC , UNMCP /NM, Children’s Hospital and Medical Center ( CHMC ) and VA to accomplish the strategic educational, research and clinical goals of the department.

Collaborate with the Chairperson on long range planning and development. Work closely with clinic management on the fiscal and operational aspects of varying sites at which clinicians practice.

Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.

Required and Preferred Qualifications

Required Education

If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)

Business Administration, Healthcare Administration, Management, Finance, Public Health or related field

(Will consider additional related post high school education in lieu of required experience)

Required Experience

3 years

If any experience is required, please specify what kind of experience:

Progressive management experience to include experience with financial and personnel management

(Will consider additional related post high school education in lieu of required experience)

Required License

No

Required Computer Applications

Microsoft Excel, Microsoft Word, Microsoft PowerPoint

Required Additional Knowledge, Skills and Abilities

General

1. General business acumen and vision to include: common sense, good judgment, negotiation skills, basic accounting, financial statement knowledge including accurate interpretation and analysis, and ability to anticipate and forecast programmatic needs of the business unit/college

2. Effective written and verbal communication skills

3. Advanced proficiency in analytic reasoning and strategic planning to formulate budgets and administrative policies and processes

4. Understanding of regulatory framework and internal controls (financial and compliance) and ability to apply them within the business unit/college

5. Ability to assess risk and problem solve by critically evaluating alternative courses of action and arriving at solutions that are best for both the business unit/college and UNMC as a whole

6. Understanding of human resource administration and related regulatory environment

7. Exhibits a style of participatory leadership and fosters a climate of respect and collegiality to include competency regarding: conflict management, supervision, mentoring, and team building

8. Working knowledge of related technological resources/software to include enterprise systems and the MS Office suite

9. Ability to counsel superiors regarding required alternative courses of action

10. Demonstrated ability to develop complex contracts

Clinical

1. Ability to collaborate and manage across multiple organizations

2. Advanced understanding of health care financial management concepts

3. Understanding of principles, methods and procedures of modern health care administration and organization, including linkage systems with other health organizations

4. Knowledge of principles of modern outpatient care service management and coordination

5. Awareness of applicable federal, and state laws, rules and regulations related to clinical operation and professional fee billing

6. Knowledge of information systems, business processes and computer hardware/software, especially related to billing/collections for professional fees.

7. Administrative problems involved in the operation of clinic services

Research

1. Understanding of pre-award budget preparation and related regulations such as Medicare coverage analysis, coordination of IRB or IACUC protocols, justifications

2. Understanding of post-award administration including set-up process, reconciliation, regular review, progress reports and close-out process

3. Knowledge of and compliance with award-specific and relevant federal, state and local laws and regulations to include A-21 and A-133 requirements.

4. Understanding of strategic planning for research enterprise of division/department in collaboration with Chair or Division Chief

5. Ability to act as liaison with sponsors, subcontractors, and collaborators across the enterprise

Education

1. General knowledge and awareness of educator and student rights and responsibilities

Preferred Education

If any degree/training is preferred, please specify the type:

Public administration, healthcare, business administration, or related field.

Preferred Experience

Experience preferred in an academic health care setting with an understanding of higher education and health care finances overall.

Preferred License

No

Preferred Computer Applications

SAP

Preferred Other Computer Applications

An understanding and some working knowledge of database applications

Preferred Additional Knowledge, Skills and Abilities

Knowledge of surgical and/or medical terminology and practice

Required fields are indicated with an asterisk (*).

• * Do you have a minimum of a Bachelor's degree in Business Administration, Healthcare Administration, Management, Finance, Public Health or related field?
  • Yes
  • No
• * Do you have progressive management experience to include experience with financial and personnel management?
  • Yes
  • No
• * If you do have progressive management experience to include experience with financial and personnel management, please elaborate (If No, indicate NA)

  (Open Ended Question)

• * Are you proficient in Microsoft Excel, Microsoft Word, and Microsoft PowerPoint?
  • Yes
  • No
• * How did you hear about this position?
  • Careerlink
  • Employee Referral
  • HERC
  • Indeed
  • Job Fair
  • Lincoln Journal Star
  • Linkedin
  • Omaha World Herald
  • UNMC Job Site
  • Facebook
  • NEWorks
  • Handshake
  • Other
• * If Other, please specify the source. Otherwise, indicate NA.

  (Open Ended Question)

• * Within the past 6 months, have you been affected by a reduction in force or grant funding expiration with the University of Nebraska Medical Center?
  • Yes
  • No

Individuals who need accommodation during the online application or interview process may contact 402-559-4070 or [e-mail] to request an accommodation.