Administrator I-District

TEAM, Inc.; Cincinnati, Northern (OH, KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

TEAM, Inc. in Cincinnati, OH seeks an Administrative Assistant to support daily operations at the district office. You will handle document management and vendor invoicing, ensuring accurate data entry and timely AP processing.

The ideal candidate has a high school diploma or equivalent, at least 1 year in administration, and strong MS Word/Excel/PowerPoint skills. AX experience is a plus. Regular hours are 8:00 am–5:00 pm, Monday to Friday, with minor flexibility.

Qualifications

• High school diploma or equivalent required.
• 1+ year of experience in an administrative role.
• Proficient with Microsoft Word, Excel and PowerPoint.
• Experience with Microsoft Dynamics AX is a plus.

Responsibilities

• Maintains a safe, secure and healthy environment by adhering to safety standards.
• Assists with vendor transactions and processes vendor invoices against POs.
• Processes P-card invoices and reconciles them monthly.
• Provides documentation to support vendor invoice payments to Corporate.
• Responds to center-led inquiries regarding invoices and DSO.
• Prepares work packages per customer contract requirements.
• Ensures inventory expensed to each project in AX.
• Places and processes intercompany inventory purchase orders and transfers.
• Assists Operations with cycle counts and month-end inventory evaluation.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Dynamics AX experience

Education

High school diploma or equivalent

Job description

Essential Job Functions

• Maintains a safe, secure and healthy environment by adhering to Company/Customer safety standards and practices and to legal regulations, alerting others regarding potential hazards or concern
• Adheres to and is a champion of TEAM’s Core Values
• Assists with all vendor transactions and ensures vendor invoices are promptly processed as AP journals or invoices against a purchase order
• Processes P-card invoices, ensuring those invoices are reconciled in AX and JP Morgan on a monthly basis
• Provides Corporate with adequate documentation to support vendor invoice payments
• Responds to center-led inquiries regarding unacceptable District DSO, invoices over 360, etc.
• Assists with making ready work packages per the customer contract requirements
• Ensures inventory is properly expensed to each project in AX
• Places and/or processes intercompany inventory purchase orders and inventory transfers
• Assists Operations with cycle count process as needed
• Evaluates on-hand inventory at month-end to ensure no items were missed when inventory was allocated to projects

Job Qualifications

• High school diploma or equivalent required
• One (1) year or more of experience in an administrative
• Proficient with Microsoft Word, Excel and PowerPoint preferred
• Experience with Microsoft Dynamics AX a plus

Work Conditions

• Position is located at the District office
• Work is conducted in a semi-private office/cubicle setting
• Days and hours of work are Monday through Friday 8:00 am to 5:00 pm. Some flexibility in hours is allowed, but the employee must be available during the core work hours of 9:30 am to 3:30 pm

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.