Administrator I-District

Team Industrial Services; Cincinnati (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

Team Industrial Services in Cincinnati, OH seeks a District Administrator I to support contract processing, invoicing, and personnel files. You will help ensure accurate AP/Journals and assist with vendor transactions while complying with safety standards.

The role requires a high school diploma and at least one year of administrative experience, with proficiency in Word, Excel and PowerPoint. Travel is 0–25% as needed, and AX experience is a plus.

Qualifications

• High school diploma or equivalent required.
• 1 year or more of administrative experience.
• Proficient with Microsoft Word, Excel and PowerPoint preferred.

Responsibilities

• Maintains a safe, secure and healthy environment by adhering to safety standards and regulations.
• Adheres to and champions TEAM's Core Values.
• Assists with vendor transactions and ensures vendor invoices are promptly processed as AP journals or invoices against a PO.
• Processes P-card invoices, ensuring reconciliation in AX and JP Morgan monthly.
• Provides Corporate with documentation to support vendor invoice payments.
• Responds to center-led inquiries regarding District DSO, invoices over 360 days, etc.
• Assists with making ready work packages per customer contract requirements.
• Ensures inventory is expensed to each project in AX.
• Places and/or processes intercompany inventory purchase orders and transfers.
• Assists Operations with cycle count processes.
• Evaluates on-hand inventory at month-end to ensure items were allocated to projects.

Skills

MS Word

MS Excel

MS PowerPoint

Education

High school diploma or equivalent

Tools

Microsoft Dynamics AX

Job description

General Summary

The District Administrator I is responsible for the support of the administration and processing of contracts, invoicing, work records, personnel files and associated documents.

Essential Job Functions

• Maintains a safe, secure and healthy environment by adhering to Company/Customer safety standards and practices and to legal regulations, alerting others regarding potential hazards or concern
• Adheres to and is a champion of TEAM's Core Values
• Assists with all vendor transactions and ensures vendor invoices are promptly processed as AP journals or invoices against a purchase order
• Processes P-card invoices, ensuring those invoices are reconciled in AX and JP Morgan on a monthly basis
• Provides Corporate with adequate documentation to support vendor invoice payments
• Responds to center-led inquiries regarding unacceptable District DSO, invoices over 360, etc.
• Assists with making ready work packages per the customer contract requirements
• Ensures inventory is properly expensed to each project in AX
• Places and/or processes intercompany inventory purchase orders and inventory transfers
• Assists Operations with cycle count process as needed
• Evaluates on-hand inventory at month-end to ensure no items were missed when inventory was allocated to projects

Job Qualifications

• High school diploma or equivalent required
• One (1) year or more of experience in an administrative
• Proficient with Microsoft Word, Excel and PowerPoint preferred
• Experience with Microsoft Dynamics AX a plus
• Travel requirement 0% - 25%

Work Conditions

• Position is located at the District office
• Work is conducted in a semi-private office/cubicle setting
• Days and hours of work are Monday through Friday 8:00 am to 5:00 pm. Some flexibility in hours is allowed, but the employee must be available during the core work hours of 9:30 am to 3:30 pm

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.