Administrator, Contracts

Universal Studios; Orlando (FL); On-site; USD 70,000 - 100,000; Full time

Job summary

Universal Orlando is seeking a Contracts Specialist to draft, review and negotiate master agreements, NDAs, amendments and change orders. You’ll translate business needs into precise contractual terms and work with Sourcing, Risk, Finance and EHS to ensure compliance with UDX policies.

You will maintain contract documentation, track expirations, support bidder reviews, and coordinate with vendors to finalize agreements, ensuring proper confidentiality and pre-qualification steps where needed.

Qualifications

• :

Responsibilities

• Drafts and reviews master agreements, scopes of work, amendments and NDAs.
• Translates operational requirements into contract terms aligned with policies.
• Coordinates with Sourcing, Risk, Finance, EHS and stakeholders on contract issues.
• Maintains contract files, tracks expirations and options, and supports bid review.
• Prepares and reviews addenda, notices and change orders as needed.
• Assists with pre-qualification of bidders and confidentiality agreements.
• Ensures compliance with contractual obligations and internal controls.

Skills

Contract writing

Redlining

Detail orientation

Smartsheet

SharePoint

Construction contracts

Vendor management

Education

Bachelor's degree

Tools

MS Office

Job description

JOB SUMMARY:

Drafts, reviews, analyzes, negotiates and processes contracts and related documents. Works closely with business partners and project teams to translate operational requirements into accurate, complete, and contract-ready scopes of work and related business terms in accordance with UDX contract policies, procedures and applicable Universal Orlando Systems. Work in conjunction with Sourcing, Risk Management, Finance, EHS, and other stakeholder departments.

MAJOR RESPONSIBILITIES:

• Prepares and/or reviews master agreements, scopes of work, amendments, change orders, NDAs, and related contract documents in accordance with UDX policies and procedures.
• Works with business partners to obtain accurate and comprehensive vendor proposals. Assists project team with bidder review and selection of successful bidder. Prepares appropriate contract form, including all addenda items, and assists with negotiation of Terms & Conditions in a form consistent with partnership policies and procedures.
• Attends project (construction, etc.) and/or status meetings as required. Assists with preparation and issuance of contract change orders or amendments based on directive settlements or mutual agreement. Maintains contract files, document control, and retention of files. Tracks contract expiration dates and contract options.
• Assists with claims administration and contract compliance matters. Ensures compliance of contractual obligations and that partnership policies and procedures/internal controls are followed in all transactions related to this role.
• Assists with pre-qualification of bidders and securing confidentiality agreements. Drafts scopes of work for requests for proposals (RFPs) and reviews bid packages before issuance. Prepares and reviews addenda and supports Sourcing, which handles RFP issuance and administration.
• Verifies insurance coverage, Vendor qualification, and prepares Notice of Commencements. Prepares Letters of Authorization or Notice to Proceeds (if required). Coordinates with successful bidder for execution of final contract.
• Understand and actively participate in Environmental, Health & Safety responsibilities by following established UDX policy, procedures, training, and team member involvement activities.
• Perform other duties as assigned.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities (KSAs) required.

• Excellent contract writing skills required.
• Experience using contract templates, preparing redlines, and translating business requirements into clear contract terms desired.
• Strong attention to detail in identifying ambiguities and inconsistencies desired.
• Technical/ride/show/operations support experience highly desired.
• Experience with Smartsheet and SharePoint desired.
• Construction-related or other technical contract experience highly desired.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.\
• Consistent attendance is a job requirement.

EDUCATION:

• Bachelor's degree from a four-year college or university required.

EXPERIENCE:

• 2+ years contract experience in drafting, analyzing, amending and facilitating contract execution required; or equivalent combination of education and experience.

ADDITIONAL INFORMATION:

Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

Your talent, skills and experience will be rewarded with a competitive compensation package.

Universal is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Universal Orlando via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Universal Orlando HR/Recruitment will be deemed the sole property of Universal Orlando. No fee will be paid in the event the candidate is hired by Universal Orlando as a result of the referral or through other means.

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