Administrator, Contracts

Referral Job Portal; Orlando (FL); On-site; USD 90,000 - 120,000; Full time

Job summary

Universal Orlando is seeking a Contracts Specialist to draft, review, analyze, negotiate, and process contracts and related documents in line with UDX policies. You will translate operational requirements into accurate scopes of work and terms, collaborating with Sourcing, Risk, Finance, EHS, and other stakeholders.

This role supports pre-qualification, bidder reviews, NDAs, and contract amendments; maintains files, tracks expirations, and ensures compliance with internal controls.

Qualifications

• Excellent contract writing skills required.
• Experience using contract templates, preparing redlines, and translating business requirements into clear contract terms.
• Strong attention to detail in identifying ambiguities and inconsistencies.
• Technical/ride/show/operations support experience highly desired.
• Experience with Smartsheet and SharePoint desired.
• Construction-related or other technical contract experience highly desired.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Consistent attendance is a job requirement.

Responsibilities

• Prepares and/or reviews master agreements, scopes of work, amendments, change orders, NDAs, and related contract documents.
• Works with business partners to obtain accurate and comprehensive vendor proposals; assists bidder review and selection; prepares contract forms and negotiates terms.
• Attends project or status meetings; assists with contract change orders or amendments; maintains contract files and tracks expirations.
• Assists with claims administration and contract compliance; ensures adherence to internal controls.
• Assists with pre-qualification of bidders and securing confidentiality agreements; drafts scopes of work for RFPs and reviews bid packages.
• Verifies insurance coverage, vendor qualification, and prepares notices; coordinates with bidders for final contract execution.
• Participates in Environmental, Health & Safety responsibilities per policy; supports related team initiatives.
• Performs other duties as assigned.

Skills

Contract drafting

Attention to detail

Contract terms

Operational/technical support

Documentation

Education

Bachelor’s degree

Tools

Smartsheet

SharePoint

Job description

JOB SUMMARY

Drafts, reviews, analyzes, negotiates and processes contracts and related documents. Works closely with business partners and project teams to translate operational requirements into accurate, complete, and contract-ready scopes of work and related business terms in accordance with UDX contract policies, procedures and applicable Universal Orlando Systems. Work in conjunction with Sourcing, Risk Management, Finance, EHS, and other stakeholder departments.

MAJOR RESPONSIBILITIES

• Prepares and/or reviews master agreements, scopes of work, amendments, change orders, NDAs, and related contract documents in accordance with UDX policies and procedures.
• Works with business partners to obtain accurate and comprehensive vendor proposals. Assists project team with bidder review and selection of successful bidder. Prepares appropriate contract form, including all addenda items, and assists with negotiation of Terms & Conditions in a form consistent with partnership policies and procedures.
• Attends project (construction, etc.) and/or status meetings as required. Assists with preparation and issuance of contract change orders or amendments based on directive settlements or mutual agreement. Maintains contract files, document control, and retention of files. Tracks contract expiration dates and contract options.
• Assists with claims administration and contract compliance matters. Ensures compliance of contractual obligations and that partnership policies and procedures/internal controls are followed in all transactions related to this role.
• Assists with pre-qualification of bidders and securing confidentiality agreements. Drafts scopes of work for requests for proposals (RFPs) and reviews bid packages before issuance. Prepares and reviews addenda and supports Sourcing, which handles RFP issuance and administration.
• Verifies insurance coverage, Vendor qualification, and prepares Notice of Commencements. Prepares Letters of Authorization or Notice to Proceeds (if required). Coordinates with successful bidder for execution of final contract.
• Understand and actively participate in Environmental, Health & Safety responsibilities by following established UDX policy, procedures, training, and team member involvement activities.
• Perform other duties as assigned.

QUALIFICATIONS

• Excellent contract writing skills required.
• Experience using contract templates, preparing redlines, and translating business requirements into clear contract terms desired.
• Strong attention to detail in identifying ambiguities and inconsistencies desired.
• Technical/ride/show/operations support experience highly desired.
• Experience with Smartsheet and SharePoint desired.
• Construction-related or other technical contract experience highly desired.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Consistent attendance is a job requirement.

EDUCATION

• Bachelor’s degree from a four-year college or university required.

EXPERIENCE

• 2+ years contract experience in drafting, analyzing, amending and facilitating contract execution required; or equivalent combination of education and experience.

ADDITIONAL INFORMATION

Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws.

Your talent, skills and experience will be rewarded with a competitive compensation package.

Universal is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Universal Orlando via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Universal Orlando HR/Recruitment will be deemed the sole property of Universal Orlando. No fee will be paid in the event the candidate is hired by Universal Orlando as a result of the referral or through other means.

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Universal Orlando is an equal opportunity employer. Universal elements and all related indicia TM & 2026 Universal Studios. All rights reserved. EOE

Advertised: Oct 7 2026 Eastern Daylight Time
Applications close: