Administrator - AP (Contractor)

Westlake Chemical; Houston (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

Westlake Chemical is seeking an Accounts Payable Clerk in Houston to manage vendor invoices, data entry, and payments using SAP, VIM, and Kofax Capture. You will maintain AP records, support monthly closings, and ensure adherence to DOA policies.

Ideal candidates have an AA degree or 3+ years in AP, strong accuracy, and the ability to coordinate with vendors and internal teams. This is an on-site role based in Houston, TX.

Qualifications

• Two-year college/technical school preferred; or 3+ years related experience.
• Experience in high-volume AP environments with defined performance expectations.
• Strong concentration on accuracy, efficiency, and continuous improvement.
• Ability to communicate and work effectively with teammates, vendors, and internal customers.
• Ability to prioritize workloads and stay organized.
• Reliable attendance during specified work hours.
• Overtime may be required during accounting cycles.

Responsibilities

• Batch and prepare vendor invoices for import or scan into AP workflow.
• Utilize Kofax Capture to validate and input invoice data.
• Perform basic research in SAP software.
• Use VIM for AP workflow tasks.
• Create/update Microsoft Excel files.
• Handle AP inquiries from plants and vendors.
• Process invoices outside of VIM and manage payments (Check, ACH, Wire) including voiding checks in SAP.
• Print, file, and maintain AP documents and reports.
• Assist in monthly closings as needed.
• Maintain compliance with AP policies and DOA.

Skills

Accuracy

Attention to detail

Communication

Prioritization

Attendance

Education

Associate degree or 3+ years experience

Tools

SAP

Kofax Capture

VIM

Excel

Job description

Westlake offers you the potential to enrich your work life and career experience in an entrepreneurial environment. We work together to enhance peoples' lives through our products and presence in the communities in which we operate.

SUMMARY

This position is responsible for compiling and maintaining accounts payable records by performing a variety of responsibilities as listed below.

DUTIES AND RESPONSIBILITIES

May include, but are not limited to, the following:

• Batch and prepare electronic/hard-copy vendor invoices for import or scan into Accounts Payable workflow process.
• Utilize Kofax Capture optical character recognition software platform to validate and input pertinent invoice data.
• Execute basic research functions within SAP software.
• Execute intermediate functions within electronic Accounts Payable workflow software (VIM).
• Create/update Microsoft Excel files.
• Facilitate and research AP inquiries from plant locations and outside vendors.
• Responsible for various AP related functions including supporting the 1099 function, vendor maintenance requirements, processing invoices outside of VIM and all payment related functions (Check, ACH, Wire) including the voiding of checks in SAP.
• Print, file and maintain all relevant accounts payable documents and reports.
• Assist in monthly closings as needed.
• Responsible for maintaining compliance with AP policies and procedures and adhering to company DOA (delegation of authority).
• Perform the primary thinking encompassed by this job description, and any other job responsibilities or tasks as assigned.
• Comply with all Westlake Company policies and procedures.

EDUCATION, EXPERIENCE AND QUALIFICATIONS

• Associate's degree (A.A.) or equivalent from two-year College or technical school, preferred; or three + years related experience and/or training; or equivalent combination of education and experience. SAP and AP workflow experience preferred.
• Experience in high-volume, fast-paced Accounts Payable environments in which daily performance expectations are assigned and measured.
• A strong concentration on accuracy, efficiency, and continuous improvement.
• The ability to communicate and work effectively with teammates, vendors, and internal customers.
• The ability to effectively prioritize workloads and maintain an organized workspace.
• The ability to reliably commit to consistent attendance during specified work hours.
• Overtime may be required in accordance with standard accounting cycle deadlines.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to sit; stand; walk; use hands to touch, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The noise level in the work environment is usually moderate as normally based in an office. Some of the work may be required in the operating units which can require usage of required PPE including safety glasses, hearing protection, etc. May also result in exposure to outside elements and may require usage of stairs and elevators. Travel including air travel or auto travel may occasionally be required.

Westlake is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristics protected by applicable legislation.