Sr. Accounts Payable Specialist

Dairy Farmers of America, Inc.; Kansas City (KS); On-site; USD 41,000 - 45,000; Full time

Job summary

Dairy Farmers of America, Inc. is seeking a driven Accounts Payable Vendor Master Data professional in a fast-paced environment.

You will maintain vendor data in SAP, verify payments, and work with Procurement and Master Data to support vendor implementations. The ideal candidate has 2–5 years of AP experience, strong analytical and detail-oriented skills, and the ability to work independently or in a team.

Qualifications

• Undergraduate degree in accounting, finance, or related field.
• 2–5 years of accounts payable disbursement experience or related work experience.
• Experience with SAP in a shared services environment preferred.

Responsibilities

• Maintain and audit vendor master data in SAP, including address, payment, and tax details (W-9).
• Collaborate with Procurement, Master Data, and plant locations on vendor implementation aspects.
• Verify vendor payment data per established procedures and resolve discrepancies.
• Review and reconcile 1099 data and IRS filings within mandated timelines.
• Assist AP specialists with SAP exception processing and vendor helpdesk guidance.

Skills

Accounts payable concepts

Analytical skills

Detail-oriented

Communication skills

Problem-solving

Independent worker

Team player

Microsoft Office

English proficiency

Education

Undergraduate degree in accounting/finance

Tools

SAP

Microsoft Office Suite

Job description

Responsible for timely and accurate maintenance of Accounts Payable vendor master data in the financial system (SAP) while working independently and with the team in a fast paced, high-performance culture. Ensure that the needs of the company, vendors and internal personnel are consistently met.

Duties and Responsibilities:

• Manage all Accounts Payable vendor data within DFA systems, including audit and maintenance of vendor address and payment information, and vendor tax information and documentation (W-9).
• Work closely with Procurement, Master Data, and the plant/office locations to coordinate the strategic aspects of the vendor implementation process.
• Perform and/or ensure that all vendor payment data has been verified per the validation procedures.
• Review, analyze and correct vendor master data for ACH returns and NOC notifications and reprocess payments as needed.
• Review, analyze, clear and/or provide guidance to Ap Specialists for SAP exception processing records flagged by them in SAP to the vendor helpdesk.
• Serve as primary contact and provide guidance/assistance to plant/location personnel for accounts payable vendor questions regarding creation and maintenance of data within SAP.
• Analyze, prepare, review, and reconcile 1099 data and annual IRS filings in compliance with mandated timelines, including verification of vendor, tax, and withholding information and completion of any adjustments based on vendor data records (W-9).
• Analyze and validate vendor system data imports for new locations. Coordinate with new locations and Master Data for the input of the vendor data in SAP.
• Analyze, approve, and recommend changes in vendor data, AP vendor processes and procedures.
• Create and maintain written policies and procedures for SAP vendor master data maintenance.
• Effectively build and manage internal and external client relationships within own area of responsibility.
• Work closely with the AP leadership to communicate early and often on issues and day to day operations.
• The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required.Other duties may be assigned as required.

Requirements

Education and Experience

• Undergraduate degree in accounting, finance, or related field (or equivalent combination of education and experience)
• 2 to 5 years of accounts payable disbursement experience or related work experience
• Experience working in a shared services environment, using SAP preferred

Knowledge, Skills, and Abilities

• Proficient knowledge of accounts payable concepts and practices
• Knowledge of and skill with Microsoft Office Suite and company computer systems
• Analytical skills
• Must be detail-oriented, able to make decisions, solve problems and respond to inquiries with limited supervision
• Open and responsive to change in the process of continuous improvement
• Able to work independently and as part of a team
• Able to demonstrate customer service skills in a courteous, professional, and helpful manner
• Able to communicate clearly and effectively, both verbally and written
• Able to interact positively and work effectively with others (interpersonal skills)
• Able to demonstrate research and problem-solving skills
• Able to take initiative in performing job and seek increased responsibilities
• Able to demonstrate attention-to-detail and accuracy
• Able to work under minimal supervision and direction
• Must be able to read, write and speak English

An Equal Opportunity Employer including Disabled/Veterans

Pay Range

$30-33/hr

An Equal Opportunity Employer including Disabled/Veterans

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