Sr. Accounts Payable Specialist

Dairy Farmers of America; Kansas City (KS); On-site; USD 55,000 - 70,000; Full time

Job summary

Dairy Farmers of America is seeking an Accounts Payable Vendor Master Data Analyst to maintain vendor records in SAP and ensure accurate tax and payment data. You will collaborate with Procurement and Master Data to support vendor implementations and issue resolution.

You will verify payment data, handle ACH/NOC issues, and help guide SAP exception processing. Strong data accuracy and communication are essential.

Qualifications

• Undergraduate degree in accounting, finance, or related field (or equivalent combination of education and experience).
• 2 to 5 years of accounts payable disbursement experience or related work experience.
• Experience working in a shared services environment, using SAP preferred.

Responsibilities

• Manage all Accounts Payable vendor data within DFA systems and maintain vendor tax information.
• Coordinate vendor implementation with Procurement, Master Data, and locations.
• Verify that vendor payment data has been validated per procedures.
• Review and correct vendor master data for ACH returns and NOC notifications.
• Guide SAP exception processing records flagged by AP Specialists to the vendor helpdesk.
• Serve as primary contact for AP vendor questions in SAP for data creation and maintenance.
• Analyze and reconcile 1099 data and IRS filings in a timely manner.
• Validate vendor data imports for new locations and coordinate with Master Data.
• Approve and recommend changes in vendor data and AP processes.
• Create and maintain written policies for SAP vendor master data maintenance.
• Build and manage relationships and communicate with AP leadership.

Skills

Analytical skills

Detail-oriented

Problem-solving

Communication

Teamwork

English proficiency

Education

Bachelor's degree in accounting, finance, or related field

Tools

SAP

Microsoft Office Suite

Job description

Responsible for timely and accurate maintenance of Accounts Payable vendor master data in the financial system (SAP) while working independently and with the team in a fast paced, high-performance culture. Ensure that the needs of the company, vendors and internal personnel are consistently met.

Duties and Responsibilities:

• Manage all Accounts Payable vendor data within DFA systems, including audit and maintenance of vendor address and payment information, and vendor tax information and documentation (W-9).
• Work closely with Procurement, Master Data, and the plant/office locations to coordinate the strategic aspects of the vendor implementation process.
• Perform and/or ensure that all vendor payment data has been verified per the validation procedures.
• Review, analyze and correct vendor master data for ACH returns and NOC notifications and reprocess payments as needed.
• Review, analyze, clear and/or provide guidance to Ap Specialists for SAP exception processing records flagged by them in SAP to the vendor helpdesk.
• Serve as primary contact and provide guidance/assistance to plant/location personnel for accounts payable vendor questions regarding creation and maintenance of data within SAP.
• Analyze, prepare, review, and reconcile 1099 data and annual IRS filings in compliance with mandated timelines, including verification of vendor, tax, and withholding information and completion of any adjustments based on vendor data records (W-9).
• Analyze and validate vendor system data imports for new locations. Coordinate with new locations and Master Data for the input of the vendor data in SAP.
• Analyze, approve, and recommend changes in vendor data, AP vendor processes and procedures.
• Create and maintain written policies and procedures for SAP vendor master data maintenance.
• Effectively build and manage internal and external client relationships within own area of responsibility.
• Work closely with the AP leadership to communicate early and often on issues and day to day operations.
• The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required.

Education and Experience

• Undergraduate degree in accounting, finance, or related field (or equivalent combination of education and experience)
• 2 to 5 years of accounts payable disbursement experience or related work experience
• Experience working in a shared services environment, using SAP preferred

Knowledge, Skills, and Abilities

• Proficient knowledge of accounts payable concepts and practices
• Knowledge of and skill with Microsoft Office Suite and company computer systems
• Analytical skills
• Must be detail-oriented, able to make decisions, solve problems and respond to inquiries with limited supervision
• Open and responsive to change in the process of continuous improvement
• Able to work independently and as part of a team
• Able to demonstrate customer service skills in a courteous, professional, and helpful manner
• Able to communicate clearly and effectively, both verbally and written
• Able to interact positively and work effectively with others (interpersonal skills)
• Able to demonstrate research and problem-solving skills
• Able to take initiative in performing job and seek increased responsibilities
• Able to demonstrate attention-to-detail and accuracy
• Able to work under minimal supervision and direction
• Must be able to read, write and speak English

An Equal Opportunity Employer including Disabled/Veterans