Administrator - AP (Contractor)

Westlake; Houston (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Westlake in Houston, TX is seeking an Accounts Payable professional to support the processing and maintenance of vendor invoices and related records.

The role involves batch processing, SAP and VIM-based workflows, and data validation using Kofax Capture, with a focus on accuracy and timely payments. Candidates should have experience in high-volume AP environments and strong collaboration with vendors and internal teams.

Qualifications

• Associate's degree or equivalent; SAP and AP workflow experience preferred.
• Experience in high-volume, fast-paced Accounts Payable environments.
• Strong accuracy, efficiency, and continuous improvement.
• Ability to communicate and work effectively with teammates, vendors, and internal customers.
• Overtime may be required per accounting cycles.

Responsibilities

• Batch and prepare electronic/hard-copy vendor invoices for import or scan into Accounts Payable workflow process.
• Utilize SAP and AP workflow systems (VIM) to validate and input invoice data.
• Create/update Microsoft Excel files and assist in reporting.
• Support 1099 processes and vendor maintenance.
• Assist in monthly closings and maintain AP documentation.

Skills

Accounts Payable

Attention to detail

Communication

Time management

Education

Associate's degree or equivalent

3+ years related experience

Tools

SAP

VIM

Kofax Capture

Excel

Job description

Summary

This position is responsible for compiling and maintaining accounts payable records by performing a variety of responsibilities as listed below.

Summary

This position is responsible for compiling and maintaining accounts payable records by performing a variety of responsibilities as listed below.

Duties And Responsibilities

May include, but are not limited to, the following:

• Batch and prepare electronic/hard-copy vendor invoices for import or scan into Accounts Payable workflow process.
• Utilize Kofax Capture optical character recognition software platform to validate and input pertinent invoice data.
• Execute basic research functions within SAP software.
• Execute intermediate functions within electronic Accounts Payable workflow software (VIM).
• Create/update Microsoft Excel files.
• Facilitate and research AP inquiries from plant locations and outside vendors.
• Responsible for various AP related functions including supporting the 1099 function, vendor maintenance requirements, processing invoices outside of VIM and all payment related functions (Check, ACH, Wire) including the voiding of checks in SAP.
• Print, file and maintain all relevant accounts payable documents and reports.
• Assist in monthly closings as needed.
• Responsible for maintaining compliance with AP policies and procedures and adhering to company DOA (delegation of authority).
• Perform the primary thinking encompassed by this job description, and any other job responsibilities or tasks as assigned.
• Comply with all Westlake Company policies and procedures.

Education, Experience And Qualifications

• Associate's degree (A.A.) or equivalent from two-year College or technical school, preferred; or three + years related experience and/or training; or equivalent combination of education and experience. SAP and AP workflow experience preferred.
• Experience in high-volume, fast-paced Accounts Payable environments in which daily performance expectations are assigned and measured.
• A strong concentration on accuracy, efficiency, and continuous improvement.
• The ability to communicate and work effectively with teammates, vendors, and internal customers.
• The ability to effectively prioritize workloads and maintain an organized workspace.
• The ability to reliably commit to consistent attendance during specified work hours.
• Overtime may be required in accordance with standard accounting cycle deadlines.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to sit; stand; walk; use hands to touch, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The noise level in the work environment is usually moderate as normally based in an office. Some of the work may be required in the operating units which can require usage of required PPE including safety glasses, hearing protection, etc. May also result in exposure to outside elements and may require usage of stairs and elevators. Travel including air travel or auto travel may occasionally be required.

Westlake offers you the potential to enrich your work life and career experience in an entrepreneurial environment. We work together to enhance peoples lives through our products and presence in the communities in which we operate.

Westlake is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristics protected by applicable legislation.