Administrator

Invision Eye Care Specialists; Lakewood Township (NJ); On-site; USD 90,000 - 120,000; Full time

Job summary

Invision Eye Care Specialists in Lakewood, NJ, seeks an experienced Practice Administrator to lead day-to-day operations while the current administrator transitions to relocation. The role offers a path to guide a growing practice with a strong, capable team and smooth handover support.

You will oversee daily clinical and administrative operations, staff scheduling, HIPAA/compliance, ophthalmic billing, and revenue cycle management, while partnering with physicians on budgeting and strategic

Qualifications

• 5+ years of experience in medical practice administration; ophthalmology or surgical specialty experience preferred.
• Knowledge of ophthalmic billing/coding (CPT, ICD-10) and insurance/Medicare requirements.
• Bachelor's degree in Healthcare Administration, Business, or related field.
• Strong leadership, communication, and organizational skills.
• Experience with EHR systems—Modernizing Medicine.
• JCAHPO or MGMA certification is a plus, not required.

Responsibilities

• Oversee daily clinical and administrative operations across the practice.
• Manage staff scheduling, hiring, training, and performance for front-office, technician, and billing teams.
• Ensure compliance with HIPAA, OSHA, and state/federal healthcare regulations.
• Oversee billing, coding, and revenue cycle management specific to ophthalmology (medical and surgical).
• Manage vendor relationships, equipment maintenance, and facility operations.
• Partner with physicians on practice growth, budgeting, and strategic planning.
• Monitor patient flow, satisfaction, and quality-of-care metrics.
• Handle EHR/practice management software administration and optimization.

Skills

Leadership

Communication

Organization

Education

Bachelor's degree (Healthcare Admin/Related)

Tools

Modernizing Medicine (EHR)

Job description

Our multi-doctor ophthalmology practice in Lakewood, NJ is seeking an experienced Practice Administrator to lead day-to-day operations as our current administrator transitions out of the role due to relocation. This is an excellent opportunity to step into a well-established, growing practice with a strong existing team and smooth handover support.

What You’ll Do

• Oversee daily clinical and administrative operations across the practice
• Manage staff scheduling, hiring, training, and performance for front-office, technician, and billing teams
• Ensure compliance with HIPAA, OSHA, and state/federal healthcare regulations
• Oversee billing, coding, and revenue cycle management specific to ophthalmology (medical and surgical)
• Manage vendor relationships, equipment maintenance, and facility operations
• Partner with physicians on practice growth, budgeting, and strategic planning
• Monitor patient flow, satisfaction, and quality-of-care metrics
• Handle EHR/practice management software administration and optimization

Timeline

Immediate hire needed. We're looking to fill this role as soon as possible, with a short transition/training period alongside the outgoing administrator to ensure continuity.

What We're Looking For

• 5+ years of experience in medical practice administration; ophthalmology or surgical specialty experience strongly preferred
• Working knowledge of ophthalmic billing/coding (CPT, ICD-10) and insurance/Medicare requirements
• Bachelor's degree in Healthcare Administration, Business, or related field
• Strong leadership, communication, and organizational skills
• Experience with EHR systems - Modernizing Medicine,
• JCAHPO or MGMA certification a plus, not required