Medical Office Manager

Maryland Vision Center Pa; Frederick (MD); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

401(k) Retirement Plan

Paid Vacations & Paid Time Off

Profit Sharing

Health, Dental, and Vision Insurance

Job summary

Maryland Vision Center Pa in Frederick, MD is seeking an experienced Practice Office Manager to oversee daily operations in a well-established ophthalmology practice. The ideal candidate will manage a team of 14 staff, participate in front desk workflows, and collaborate closely with the CFO on billing and payroll.

Experience with Modernizing Medicine (Mod Med) EHR and ophthalmic billing is preferred. This role offers a competitive salary and various benefits, including health insurance and profit sharing.

Qualifications

• Proven management experience in a medical office, preferably ophthalmology/optometry.
• Excellent attention to detail with superior organizational skills.
• Willingness to be hands-on, leading administrative staff at the front desk.

Responsibilities

• Recruit and supervise administrative staff while fostering a positive environment.
• Participate in daily workflows, assisting during peak hours.
• Collaborate with CFO for payroll and billing accuracy.

Skills

Organizational skills

Time management

Team collaboration

Ophthalmic medical billing knowledge

Tools

Modernizing Medicine EHR

Job description

Benefits

• 401(k)
• 401(k) matching
• Bonus based on performance
• Competitive salary
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Profit sharing
• Training & development
• Wellness resources

A well-established, private non private equity owned ophthalmology practice in Western Maryland is seeking an experienced, hands-on Practice Office Manager to oversee daily clinic operations. We need an active, organized leader with a proven track record in front desk workflows, billing, and staff management. This role requires working directly alongside the front desk team, collaborating with our Chief Financial Officer on payroll, and partnering with the owner and clinical leadership team on employee performance reviews. Experience with Modernizing Medicine (Mod Med) EHR is strongly preferred.

Key Responsibilities

• Recruit, train, schedule, and supervise 14 general and administrative staff members. Foster a positive and collaborative workplace environment.
• Lead by example by actively participating in daily front desk workflow, checking in patients, and supporting administrative workflows during peak hours.
• Work directly with the practice CFO to process, verify, and submit accurate payroll data and align billing/collections tracking.
• Partner closely with the owner and leadership team to conduct thorough employee performance reviews, establish staff goals, and manage professional development.
• Support CFO workflow through the revenue cycle, manage coding and claims, ensure clean claim submission, and monitor accounts receivable (A/R).
• Optimize Mod Med software efficiency, manage clinic inventory, address patient inquiries, and maintain regulatory compliance.

Qualifications

• Proven management experience in a medical office, with ophthalmology or optometry background preferred.
• Superior organizational, time management skills with an excellent attention to detail.
• Willingness to be hands-on and work alongside to lead administrative staff at the front desk.
• Strong team-player mindset with a history of reporting to owners and collaborating with financial or executive personnel.
• Direct experience using Modernizing Medicine (Mod Med) EHR is a strong advantage.
• Strong working knowledge of ophthalmic medical billing, coding, and third-party insurance.

Benefits & Perks

• Highly Competitive Salary (commensurate with experience)
• 401(k) Retirement Plan
• Paid Vacations & Paid Time Off (PTO)
• Profit Sharing
• Health, Dental, and Vision Insurance options