Fleet Coordinator - 3DAS034

State-of-Missour; Jefferson City (MO); On-site; USD 42,000 - 66,000; Full time

Job summary

State of Missouri is seeking a Fleet Coordinator in Jefferson City to manage the department’s fleet, including vehicles, trailers, boats, motors, UTVs and ATVs. You will assist with purchasing and operations, and ensure fleet compliance with state statutes and regulations.

The role emphasizes inventory control, budgeting input, planning, and facilitating timely vehicle replacements, with backup support for other General Services tasks.

Qualifications

• 4–6 years of relevant experience or a bachelor’s degree in a related field.
• Substitutions may be allowed.

Responsibilities

• Maintain an inventory of licensed vehicles using a database and SAM II Fixed Asset system.
• Develop an annual vehicle replacement plan by analyzing utilization and coordinating with users.
• Manage receipt and delivery of new vehicles and ensure proper paperwork.
• Assist with budget input and development regarding vehicles.
• Provide advice on vehicle use, maintenance, and operation.
• Oversee disposals and sales of surplus vehicles per policy.
• Oversee the WEX fuel card program for the department.
• Serve as backup to other General Services tasks such as mail and facility requests.

Skills

Self-management

Planning

Communication

Customer service

Accountability

Attention to detail

Flexibility

Analytical thinking

Interpersonal skills

MS Office

Lifting 50 lbs

Maintenance tools

Education

Bachelor’s degree or 4–6 years experience

Tools

SAM II Fixed Asset

Vehicle inventory systems

Budgeting tools

Job description

We respect and embrace the experiences, knowledge and contributions of our team members. We strive for a culture of belonging and balance by upholding our values: Stewardship, Integrity, Collaboration, Respect and Innovation. We are passionate about Missouri, our role to preserve, protect and enhance our environment and we are committed to serving its’ citizens.We believe our mission and vision serves a greater purpose and will be felt for generations to come.

Please note: The salary range listed in this job description is a base salary. Applicants eligible for years-of-service adjustments or shift differentials may exceed salary range listed above.

This position will be located at Lewis & Clark State Office Building, 1101 Riverside Drive, Jefferson City, Missouri.

The purpose of the Fleet Coordinator position is to manage the department’s fleet, including vehicles, trailers, boats, motors, UTVs and ATVs.This position provides purchasing and operational assistance to the programs.The Fleet Coordinator is responsible for replacement analysis and usage of the fleet.It helps ensure all program’s fleet are compliant with applicable state statutes and regulations.

• Maintain a comprehensive inventory of licensed vehicles through a combination of database management as well as the SAM II Fixed Asset system.
• Develop an annual vehicle replacement plan by analyzing vehicle utilization and condition while coordinating with department vehicle users to prioritize needs.
• Manage the receipt of new vehicles, track the purchases to ensure they are delivered as scheduled and to the proper location and correct paperwork is received. Process or monitor the processing of all Department of Revenue forms and data entry of vehicle information into the Fleet System. Maintain all titles.
• Assist with budget input and development regarding vehicles.
• Provide advice and recommendations on vehicle use, maintenance and repairs, assignment, replacement, and other aspects of vehicle operation.
• Ensure disposals and sales of surplus vehicles are completed in accordance with state and department policies and procedures, updating records as needed, and maintaining accurate inventory of the fleet.
• Oversee the management of the WEX fuel card program for the department.
• Serve as backup to other General Services Program tasks such as mail and facility requests.

To be successful in this position, a candidate will need the following skills

• Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
• Planning and Evaluating: Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.
• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, considers the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
• Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
• Accountability: Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for own actions and decisions. Complies with established control systems and rules
• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Flexibility: Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity.
• Analytical Thinking/Problem Solving:Uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
• Experience with computers, particularly desktop applications including Microsoft Office products.
• Ability to lift 50 lbs.
• Ability to operate tools for minor maintenance.

Equivalent to those typically gained by

• 4-6 years of relevant experience or bachelor’s degree in relevant field of study and 0-2 years of relevant experience. (Substitutions may be allowed.)

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Benefits & Work-life Balance

Our benefits package and flexible 40-hour work week promotes the mental and physical health of you and your family as you work towards achieving your professional goals. Benefits include paid vacation and sick leave, paid life insurance, medical, dental, vision and prescription insurance. Learn more here.

How we invest in you

• Exceptional professional development: mentoring from experienced professionals, cross-media training, career advancement opportunities, paid trainings and continuing education tuition assistance.
• Support for professional registrations when required, through paid study materials, fees, study time, test time, exam fees and licensure renewal fees.

Kimberly Westcott, DAS Executive Assistant at 573-751-7961 or [e-mail]

Sally Namassy, Recruiter at [e-mail]