Lead Administrative Support Assistant - 4120431

State-of-Missour; Jefferson City (MO); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Paid vacation

Sick leave

Life insurance

Medical insurance

Dental insurance

Vision insurance

Prescription insurance

Job summary

The State of Missouri in Jefferson City seeks an Administrative Clerk to support the Water Protection Program. You will handle personnel documents, time accounting, invoices, travel arrangements, and general office duties at the Lewis and Clark State Office Building.

You will work 8:00am to 5:00pm, with a focus on accuracy, customer service, and clerical tasks. A 3-5 year relevant experience is typical; no post-secondary education required, and a strong attention to detail is essential.

Qualifications

• Attention to detail in all tasks and accuracy in documentation.
• Adaptability to shifting priorities and diverse duties.
• Clerical skills including filing, typing, data entry and forms.
• Strong customer service mindset to assist clients and the public.

Responsibilities

• Prepare, review, and process personnel documents for Hiretrue and SharePoint.
• Submit setup tickets for new team members.
• Assist program team with time accounting and personnel questions.
• Monitor time accounting for errors and reporting.
• Process invoices for payment.
• Assist with the program’s main phone line.
• Manage daily mail processing on rotating schedule.
• Coordinate travel for in-state and out-of-state team members.
• Coordinate conference registrations, membership renewals, and training.
• Coordinate purchasing of equipment and maintenance agreements.
• Order and maintain program supplies.
• Coordinate and review fixed assets including surplus and disposal.
• Enter Central Receipt Log and reconcile.

Skills

Attention to Detail

Adaptability

Clerical

Customer Service

Job description

We respect and embrace the experiences, knowledge and contributions of our team members. We strive for a culture of belonging and balance by upholding our values: Stewardship, Integrity, Collaboration, Respect and Innovation. We are passionate about Missouri, our role to preserve, protect and enhance our environment and we are committed to serving its citizens.We believe our mission and vision serves a greater purpose and will be felt for generations to come.

Please note: The salary range listed in this job description is a base salary. Applicants eligible for years-of-service adjustments or shift differentials may exceed salary range listed above.

This position will be located at the Lewis and Clark State Office Building at 1101 Riverside Drive, Jefferson City, MO 65101. This position will work 8:00am to 5:00pm.

• Prepare, review, and process personnel documents in Hiretrue and SharePoint for the Water Protection Program
• Submit setup tickets for new team members
• Assist Program team members with time accounting and other personnel questions
• Monitor time accounting for error and reporting
• Process invoices for payment
• Assist with the Program’s main phone line
• Manage daily mail processing for Water Protection Program on a rotating schedule
• Coordinate travel - make arrangements for both out of and in state travel for team members
• Coordinate conference registrations, membership renewal, and training for team members
• Coordinate the purchasing of equipment and maintenance agreements
• Order and maintain Program supplies
• Coordinate and review fixed assets for the Program, includes surplus and disposal of items
• Central Receipt Log entry and reconciliation in Centralized Receipt Log

To be successful in this position, a candidate will need the following skills:

• Attention to Detail:Is thorough when performing work and conscientious about attending to detail.
• Adaptability: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Clerical: Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms.
• Customer Service: Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.

Equivalent to those typically gained by:

• 3-5 years of relevant experience. (Substitutions may be allowed.)

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Benefits & Work-life Balance

Our benefits package and flexible 40-hour work week promotes the mental and physical health of you and your family as you work towards achieving your professional goals. Benefits include paid vacation and sick leave, paid life insurance, medical, dental, vision and prescription insurance. Learn more here.

How we invest in you:

• Exceptional professional development: mentoring from experienced professionals, cross-media training, career advancement opportunities, paid trainings and continuing education tuition assistance.
• Support for professional registrations when required, through paid study materials, fees, study time, test time, exam fees and licensure renewal fees.