Administrative Technician — Public Service & IT Support

Town of Los Gatos; Creekside Village (CA); Hybrid; USD 97,000 - 125,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

The Town of Los Gatos is seeking an Administrative Technician to support the Administrative Services Division, including Finance, IT, and HR. The role requires handling confidential information, updating HR systems, and supporting directors with administrative tasks.

The position starts onsite with potential for a hybrid schedule after training. Ideal candidates will have MS Word/Excel proficiency, experience with Tyler Munis ERP/OpenGov, and strong organizational skills to manage multiple

Qualifications

• Three years of complex administrative and technical support experience.
• Proficiency in MS Word and Excel.
• Experience with Tyler Munis ERP and OpenGov.
• Ability to maintain confidentiality.
• Strong written and verbal communication.
• Ability to handle multiple priorities with accuracy.

Responsibilities

• Enter data, scan, and file employee HR documents and distribute copies.
• Prepare meetings by coordinating room availability, notices, logistics and equipment; distribute materials.
• Update job postings and salary data on master documents and post to the Town's website.
• Monitor the HR general email inbox and respond to inquiries.
• Respond to employee inquiries regarding policies and benefits; assist with surveys.
• Process agreements, contracts, requisitions, purchase orders and invoices in Tyler Munis.
• Compile data, statistics and reports including compliance and census data.
• Plan and execute special events such as all-employee meetings and benefits events.
• Maintain records of transactions (PAFs, contracts) and compile data into reports.
• Provide confidential administrative support related to bargaining, discipline, and grievances.

Skills

Professionalism

Confidentiality

Communication Skills

Organizational Skills

Adaptability

Flexibility

Political Acumen

Public Service

Independent Judgment

Education

College-level coursework or technical training

Tools

Tyler Munis ERP

OpenGov

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The Town of Los Gatos is seeking an Administrative Technician to support the Administrative Services Division, including Finance, IT, and HR. The role requires handling confidential information, updating HR systems, and supporting directors with administrative tasks.

The position starts onsite with potential for a hybrid schedule after training. Ideal candidates will have MS Word/Excel proficiency, experience with Tyler Munis ERP/OpenGov, and strong organizational skills to manage multiple