Administrative Technician (Human Resources)

Town of Los Gatos; Creekside Village (CA); Hybrid; USD 97,000 - 125,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

The Town of Los Gatos is seeking an Administrative Technician to support the Administrative Services Division, including Finance, IT, and HR. The role requires handling confidential information, updating HR systems, and supporting directors with administrative tasks.

The position starts onsite with potential for a hybrid schedule after training. Ideal candidates will have MS Word/Excel proficiency, experience with Tyler Munis ERP/OpenGov, and strong organizational skills to manage multiple

Qualifications

• Three years of complex administrative and technical support experience.
• Proficiency in MS Word and Excel.
• Experience with Tyler Munis ERP and OpenGov.
• Ability to maintain confidentiality.
• Strong written and verbal communication.
• Ability to handle multiple priorities with accuracy.

Responsibilities

• Enter data, scan, and file employee HR documents and distribute copies.
• Prepare meetings by coordinating room availability, notices, logistics and equipment; distribute materials.
• Update job postings and salary data on master documents and post to the Town's website.
• Monitor the HR general email inbox and respond to inquiries.
• Respond to employee inquiries regarding policies and benefits; assist with surveys.
• Process agreements, contracts, requisitions, purchase orders and invoices in Tyler Munis.
• Compile data, statistics and reports including compliance and census data.
• Plan and execute special events such as all-employee meetings and benefits events.
• Maintain records of transactions (PAFs, contracts) and compile data into reports.
• Provide confidential administrative support related to bargaining, discipline, and grievances.

Skills

Professionalism

Confidentiality

Communication Skills

Organizational Skills

Adaptability

Flexibility

Political Acumen

Public Service

Independent Judgment

Education

College-level coursework or technical training

Tools

Tyler Munis ERP

OpenGov

Microsoft Word

Microsoft Excel

PowerPoint

Job description

JOIN THE TOWN OF LOS GATOS

Administrative Technician in the Administrative Services Division

Salary:$46.6409 - $60.1038 per hour (DOQ) plus Excellent Benefits
Application Deadline: October 18, 2026

The Town of Los Gatos has one immediate opening for a full-time Administrative Technician to provide support for the Administrative Services Department that contains Finance, IT, and HR. The Administrative Technician would be responsible for providing support to the Directors of each of the Administrative Services Division. The HR office handles recruitments, benefits, workers' compensation, union agreements, files, employee communications and a variety of personnel transactions and special projects. This position will also be responsible to update the Human Resources website. This position requires strict confidentiality and the ability to handle a large volume of work with precise attention to detail.

The successful candidate will embody:

• Professionalism & Confidentiality:Ability to handle sensitive information with discretion.
• Exceptional Communication Skills:Clear, concise writing and confident interpersonal communication.
• Strong Organizational Skills: Skilled at managing multiple priorities and deadlines with thoroughness and accuracy.
• Adaptability & Flexibility: Thrives in a dynamic, fast-changing environment with competing demands and changing priorities and needs.
• Political Acumen:Understands the importance of tact, diplomacy, and relationship management.
• Commitment to Public Service:A passion for serving the community and supporting effective local government.
• Decision Making/Independent Judgement:Exhibits strong independent judgment when evaluating options and determining optimal solutions.

Ideal Candidate

We are seeking a candidate who is technology-oriented, with the ability to improve the efficiency of the Administrative Services team and distribution of information through web-based tools and applications. Proficiency in MS Word and Excel is a must, along with the ability to work with a variety of databases including the Tyler Munis ERP System and OpenGov for purchasing projects and agreements. The position will also assist in the preparation of presentation materials, including PowerPoint and other platforms that incorporate visual and audio effects.

Schedule

• As this position supports the Administrative Services Division, the person selected will be required to be available for Finance Commission meetings that occur every first Monday of each month at 5:30 pm.
• This position begins as an onsite role during the initial training period. Upon successful completion of training, employees may be eligible for a hybrid work schedule (up to two days per week).

Examples of Duties

• Process a variety of documents, such as employee hires, terminations, retirements, and various benefit formsby entering data, scanning and filing in official personnel files and distributing copies.
• Prepare for meetings by checking on-line availability of rooms, sending notices, handling meeting logistics and equipment set-up; coordinate and distribute meeting materials as needed including preparing commission agendas and documents.
• Update job postings and salary data by entering the information on master documents and posting to the Town's website.
• Monitor the Human Resources general email inbox by replying to messages and forwarding emails to appropriate parties.
• Respond to employee inquiries regarding policies and benefits; respond to other agency inquiries and complete survey data.
• Process agreements, contracts, requisitions, purchase order and invoices through the Tyler Munis ERP system
• Assist with compiling data, statistics and reports, including compliance reports, employee census data.
• Plan and execute special events, such as all-employee meetings, wellness and benefits events.
• Assist professional and administrative support staff with various projects, and technical and administrative functions.
• Maintains and updates records of various types of transactions, such as Personal Action Forms (PAF) and contracts, and compiles andarranges data from diverse sourcesinto report format.
• Provide technical and administrative support related to bargaining, disciplines and grievances in accordance with the definition of “Confidential” as provided in the Town’s employee-employer resolution.

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.A typical way to obtain the required qualifications would be:

Experience and Education:Three years of complex and varied administrative and technical support experience is required. College-level coursework or technical training or certification is highly desirable. Applicants with more years of experience and Human Resources background in the public sector will receive priority in the screening process.

Desired Qualifications

One (1) of more years of experience providing administrative support to a Finance, IT, or Human Resources Department. Experience with Tyler Munis ERP or contracting software is also highly desired.

AI and the Hiring Process

We recognize that Artificial Intelligence (AI) is becoming part of daily life and can be a valuable tool for learning, research, and professional growth. We encourage candidates to use AI responsibly as a support in preparing application materials, live assessments, and interviews. However, we value authenticity, accuracy and truthfulness. Application responses and interview answers must reflect your own knowledge, skills, and experiences. While AI can supplement preparation, it cannot replace the originality and judgment we look for in our employees. This ensures fairness, transparency, and equity for all applicants in the hiring process.

The Town of Los Gatos is an Equal Opportunity and does not discriminate against qualified employees or applicants because of race, color, religion, medical, physical or mental disability, or any other basis protected by law. Qualified individuals with a disability will receive reasonable accommodation, as required by the California Family Rights Act (CFRA), and federal laws including the Americans with Disabilities Act and Section 504, during any phase of the selection process, providing such request is made to Human Resources at least five working days in advance. Medical disability verification may be required prior to accommodation. Under federal law, all job applicants must prove authorization to work in the United States at the time of job offer.