Human Resources Technician

Town of Truckee, CA; California, Truckee (MO, CA); On-site; USD 42,000 - 56,000; Full time

Job summary

The Town of Truckee is seeking a full-time Human Resources Technician to join the Administrative Services Department. This data-entry focused role keeps employee records accurate and up to date while supporting payroll processing, recruitment assistance, and onboarding for new team members.

Under supervision, you will handle HR support tasks, maintain payroll files, and assist with benefits and workers’ compensation administration.

Qualifications

• Administrative support experience in HR workflows.
• Payroll processing and benefits administration knowledge.
• Accurate recordkeeping and data entry required.

Responsibilities

• Support recruitment processes and onboarding activities.
• Assist in payroll processing and benefits administration.
• Maintain employee records and personnel files.
• Provide HR information to staff and supervisors.
• Coordinate training logistics and new hire orientation.
• Support workers’ compensation administration and related records.

Skills

Administrative experience

Payroll processing

Recordkeeping

Recruitment assistance

Customer service

Education

Associate degree in HR, accounting, public or business administration, or related field

Job description

Love keeping things organized? The Town of Truckee is looking for a full-time Human Resources Technician to join the Administrative Services Department. In this data-entry-focused role, you'll be the person who keeps employee records accurate, up to date, and running like clockwork. You'll support payroll processing, coordinate training logistics, and help bring new team members on board through recruitment assistance. If you have a strong administrative background, a passion for human resources, a sharp eye for detail, and enjoy being the go-to resource for your coworkers, we encourage you to apply.

DESCRIPTION

Under general supervision, performs a variety of human resources support work in the areas of recruitment, selection, benefits administration, and workers’ compensation administration; prepares, maintains, and processes the Town’s payroll; performs a variety of recordkeeping, administrative, and technical support activities in support of the Town’s human resources functions; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Human Resources Manager. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS

This journey-level classification is responsible for performing the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Participates in implementing a wide variety of human resources programs including recruitment and selection, employee benefits administration, worker’s compensation administration, processing of personnel transactions, conducting employee orientation and termination processes, and/or other related functions.
• Processes, calculates, and maintains records of a variety of payroll actions, including new-hire set up, promotions, overtime hours, cost-of-living adjustments, increases, retroactive pay, benefits withholdings, wage garnishments, workers compensation claims, and final paychecks and pay-offs based on appropriate provisions; maintains employee records for voluntary and non-voluntary deductions.
• Prepares and maintains a variety of personnel-related files, statistics, and documentation, such as recruitment files/records, employee personnel files, and department, labor relations, and related reports.
• Processes and provides human resources/employment related information to new and current employees; ensures forms and notices are completed thoroughly and properly.
• Administers employee benefit programs including health, dental, vision, long term disability, life insurance, flexible benefits, and California Public Employees’ Retirement System (CalPERS) retirement for eligible active and retired employees in accordance with Town and government rules, regulations, and standards; administers the continuation of health insurance pursuant to the provisions of the Consolidated Omnibus Budget Reconciliation Act (COBRA); participates in the planning, organizing, and coordination of the Town’s annual open enrollment program and related activities.
• Participates in the recruitment, testing, and selection of applicants for Town employment, including preparing advertisements and recruitment job flyers, assisting in coordinating recruitment processes, and scheduling and coordinating written and performance tests and interviews; advertises and posts job bulletins; assists in proctoring examinations.
• Coordinates pre-employment processes including background checks and required tests; researches and monitors background and testing services; assists in contract negotiations and administration of services.
• Prepares, processes, and maintain workers’ compensation injury reports and records; processes claims and related actions; reviews status of claims with third-party administrator and attorneys; coordinates return to work and modified duty program; ensures payment of bills and all follow-up for accurate recordkeeping.
• Conducts and coordinates orientations for newly hired employees and answers employee questions regarding employment policies, procedures, and benefits, open enrollment periods, and other information regarding employee benefits.
• Tracks and processes employee performance evaluation documents; logs completed evaluations; processes and tracks merit increases and retroactive pay.
• Participates in special human resources projects, programs, and training, as assigned; coordinates and integrates program services and activities with other agencies and Town departments.
• Provides information and general assistance to Town staff and the public regarding personnel rules, policies, and procedures.
• Performs related duties as assigned.

Knowledge of:

• Methods, practices, terminology, and procedures used in human resources administration.
• Payroll and timekeeping practices, procedures, and terminology.
• Principles and practices of auditing payroll documents.
• Recruitment and selection methods and processes including posting jobs, screening applications, and scheduling tests and interview/selection panels.
• Methods and techniques of preparing reports and business correspondence.
• Applicable federal, state, and local laws, codes, and ordinances relevant to area(s) of responsibility.
• Mathematical principles and basic statistical techniques.
• Record keeping principles and practices.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Town staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

• Review and process a diverse range of employee salary or pay actions to ensure accuracy in payroll outcomes.
• Review, post, balance, reconcile, and maintain accurate and confidential payroll records.
• Assist employees with completion of a variety of benefit, payroll, and other human resources forms and changes.
• Maintain confidentiality of sensitive personal information of applicants, employees, former employees, and other matters affecting employee relations.
• Make accurate arithmetic and statistical computations.
• Maintain accurate and confidential human resources and payroll records.
• Review human resources documents for completeness and accuracy.
• Establish and maintain a variety of filing, recordkeeping, and tracking systems for assigned projects.
• Prepare clear and concise reports, correspondence, and other written materials independently or from brief instructions.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Use tact, initiative, prudence, and judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Apply and uphold the Town-wide and departmental goals and the Town Employee values of Integrity, Teamwork, Accountability, Commitment, and Excellence.
• Demonstrate understanding of, sensitivity to, and respect for the diverse socio-economic, racial, ethnic, religious, and cultural backgrounds, diverse abilities, gender, gender identity and expression, and sexual orientation of Town staff and community served.

EDUCATION AND EXPERIENCE:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• Equivalent to an associate degree from an accredited college with major coursework in human resources, accounting, public or business administration, or a directly related field and two (2) years of increasingly responsible experience providing clerical or administrative support to a human resources program.

LICENSES AND CERTIFICATIONS:

• None.

• Mobility to work in a standard office setting and use standard office equipment, including a computer; this is primarily a sedentary office classification although standing in work areas and walking between work areas may be required; occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information; ability to lift, carry, push, and pull materials and objects up to 25 pounds.
• Vision to read printed materials and a computer screen.
• Hearing and speech to communicate in person and over the telephone.
• Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.

WORKING CONDITIONS

• Office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
• Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.