Administrative Support Specialist, Technology and Data - CO

Educational Service Center of Central Ohio; Delaware (OH); On-site; USD 10,000 - 60,000; Part time

Job summary

A forward-thinking educational organization is seeking an Administrative Support Specialist to enhance the efficiency of their Technology and Data department. This role is crucial in relieving administrative burdens, allowing supervisors to focus on key issues. You will handle confidential information, prepare essential communications, and manage budgets while ensuring compliance with regulations. If you thrive in a dynamic environment and possess strong communication and organizational skills, this position offers a chance to make a significant impact in the educational sector.

Qualifications

• 3-5 years of experience as a secretary preferred.
• Ability to multitask, prioritize, and work under pressure.

Responsibilities

• Maintain confidentiality and security of sensitive information.
• Prepare communications for the Board of Education.
• Manage budgets and accounts, including requisitions.

Skills

Microsoft Word

Google Suite

Excel Spreadsheets

Communication Skills

Time Management

Confidentiality Handling

Education

Associate Degree in Business Administration

Higher Degree in Related Field

Job description

Administrative Support Specialist, Technology and Data - CO

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TITLE: Administrative Support Specialist, Technology and Data - CO

JOB STATUS: FLSA Overtime Eligible

REPORTS TO: Director of Technology and Data or his/her designee

DEPARTMENT: Technology and Data

PAY RANGE: FIVE (5)

POSITION SUMMARY: To assist and relieve administrative supervisor(s) of paperwork and impediments using technology, allowing them to focus on central problems in Technology and Data.

Job Qualifications

• An Associate Degree or higher in Business Administration or related field preferred.
• Proficient in Word, Google, and Excel spreadsheets.
• Three to five years of successful experience as a secretary preferred.
• Ability to courteously greet and interact with the public, students, and staff both in person and by phone.
• Ability to collaborate, handle confidential matters, prioritize, multitask, and work well under pressure with attention to detail.
• Strong written and oral communication skills.
• Self-motivated with minimal supervision.
• Other qualifications as deemed appropriate by the Board of Education.

Essential Duties

• Maintain confidentiality and security of sensitive information relating to legal counsel, Board of Education, staff, evaluations, resumes, and financial matters.
• Prepare communications for the Board of Education, including agendas and weekly reports.
• Handle inquiries from staff and parents, schedule appointments, and make referrals.
• Manage budgets, accounts, district credit card, and petty cash, including requisitions and stipend records.
• Maintain files, verify forms, and compile reports for department initiatives, with proficiency in Excel.
• Schedule appointments, arrange conferences and travel, and prepare/distribute materials via email and other communication channels.
• Respond to requests from external agencies and coordinate with outside vendors.
• Use software to design forms, presentations, databases, and conduct research.
• Stay updated on state and federal regulations, providing current forms and documentation.
• Maintain records and arrange tutors for home instruction services.
• Make decisions based on administrative rules and ensure student safety.
• Establish professional relationships and uphold confidentiality.
• Perform other duties as assigned by the Superintendent or designee.

Terms of Employment: 261 days, 8 hours per day, with specifics on vacation, holidays, and salary as per negotiated agreement. Work year to be established by the Board.

Salary: Starting hourly rate $22.43 - $24.83.

Qualifications are representative and not absolute standards; considered holistically with other criteria.
The Dublin City School District is an Equal Opportunity Employer and does not discriminate based on protected statuses.

Additional Information

• Seniority level: Mid-Senior level
• Employment type: Part-time
• Job function: Administrative
• Industries: Education Administration Programs