Administrative Support Specialist (Onsite)

Fermi National Accelerator Laboratory; City of Batavia (NY); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Medical

Dental

Vision and FSA

Paid time off

Life insurance

Short and long-term disability

Retirement benefits

Onsite day care

Job summary

Fermilab in Batavia, IL seeks an Administrative Assistant III to perform moderately complex administrative and staff support duties under general supervision. You will resolve issues, maintain records, coordinate meetings, and contribute to lab projects while adhering to safety and environmental standards.

The role requires a high school diploma with 4+ years of admin experience and proficiency in MS Office.

Qualifications

• High school diploma with 4+ years administrative experience.
• Ability to manage cross-functional communication and collaboration.
• Ability to use independent judgment to effectively prioritize tasks.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Performs varied database maintenance by tracking activities.
• Maintains data in org charts, webpages, and/or operating systems (TRAIN, ESHTRK, MMS, Procard).
• Prepares and edits routine and non-routine correspondence; greets visitors and staff as needed.
• Coordinates meetings, interviews and events.
• Note-taking, request forms, and distribution of pertinent information.

Skills

Admin procedures

Cross-functional communication

Prioritization

MS Office

Education

High school diploma

Tools

TRAIN

ESHTRK

MMS

Procard

Job description

Fermilab in Batavia, IL seeks an Administrative Assistant III to perform moderately complex administrative and staff support duties under general supervision. You will resolve issues, maintain records, coordinate meetings, and contribute to lab projects while adhering to safety and environmental standards.

The role requires a high school diploma with 4+ years of admin experience and proficiency in MS Office.