Lab Access & Global Services Coordinator (Onsite)

Fermilab; Batavia (IL); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Fermilab in Batavia, IL seeks a Global Services Associate to allocate support, manage site access and ID badge renewals, and coordinate foreign national records. You will work with DOE and FNAL policy to ensure compliant access and data integrity across related systems.

The role requires a high school diploma and 3+ years of general office experience, with strong proficiency in Microsoft Office and familiarity with Workday. Onsite work at Fermilab’s Batavia location is expected.

Qualifications

• High School diploma or equivalent required.
• Minimum 3 years general office experience.
• Proficient with Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Assist Lab Employees, Users, Affiliates, Visitors, and Subcontractors with site access and ID badge renewal.
• Process access requests for foreign visitors and update FACTS data.
• Maintain and organize personnel files; manage Foreign Nationals records in FACTS.
• Identify passports, visas, and work authorizations; note expiration dates per FNAL policy.
• Assist with development and implementation of internal processes; monitor and update data.
• Maintain Host list; ensure hosts complete required training per DOE FNAP Order.
• Compile reports from file searches and manage records per policy.
• Assist in special projects and perform other duties as assigned.

Skills

Microsoft Office

Website CMS

Education

High School Diploma

Tools

Workday

Job description

Fermilab in Batavia, IL seeks a Global Services Associate to allocate support, manage site access and ID badge renewals, and coordinate foreign national records. You will work with DOE and FNAL policy to ensure compliant access and data integrity across related systems.

The role requires a high school diploma and 3+ years of general office experience, with strong proficiency in Microsoft Office and familiarity with Workday. Onsite work at Fermilab’s Batavia location is expected.