Site Access & Records Coordinator

Fermi Research Alliance, LLC; Batavia (IL); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Paid time off

Life insurance

Short and long-term disability

Retirement benefits

Job summary

Fermilab in Batavia, IL is seeking a Global Services Associate responsible for allocating support to Laboratory personnel and managing access control. You may work with other administrative staff as needed.

The role focuses on processing site access, maintaining foreign national records, and updating department procedures. Strong MS Office skills and experience in a lab environment are preferred.

Qualifications

• High School Diploma and minimum 3+ years of general office experience.
• Proficient in Microsoft Office: Word, Access, Excel and Outlook.
• Familiar with website content management systems and cloud-based business systems such as Workday.

Responsibilities

• Assist Lab Employees, Users, Affiliates, Visitors, and Subcontractors with site access and ID badges.
• Process foreign national access records in FACTS and track status and expiration dates.
• Maintain and update Global Services processes, manuals, and web pages.
• Compile reports and manage records in accordance with policy and law.
• Support special projects within Global Services as needed.
• Perform duties per supervisor and comply with EH&S regulations.

Skills

Office experience

MS Office

Education

High School Diploma (Associates preferred)

Tools

Workday

Job description

Fermilab in Batavia, IL is seeking a Global Services Associate responsible for allocating support to Laboratory personnel and managing access control. You may work with other administrative staff as needed.

The role focuses on processing site access, maintaining foreign national records, and updating department procedures. Strong MS Office skills and experience in a lab environment are preferred.