Administrative Support Specialist — Navy Records & Compliance

Akima Infrastructure Services; Panama City (FL); On-site; USD 22,000 - 33,000; Full time

Job summary

Five Rivers Analytics, an Akima company, is seeking a Clerical Support Specialist to provide mid-level clerical and administrative support at NSWC PCD offices in Panama City, FL. The role emphasizes independence, accuracy, and Navy correspondence standards compliance.

The candidate will serve as receptionist, manage records, prepare reports, maintain filing systems, and assist with budget and travel documentation while ensuring security and records management requirements are met.

Qualifications

• High school diploma required; associate degree preferred.
• 2-3 years administrative or clerical experience in a professional environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple tasks and meet deadlines; handle sensitive information.

Responsibilities

• Serve as receptionist: greet visitors, answer calls, and direct inquiries appropriately.
• Maintain records, files, statistical data, and suspense systems.
• Format and track official documents per government standards.
• Prepare and collate monthly office reports.
• Attend meetings, take minutes, and manage meeting calendars.
• Organize clerical workflows across offices and maintain databases.

Skills

Administrative experience

Time management

Attention to detail

Communication

Education

High school diploma

Associate degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Microsoft Teams

Job description

Five Rivers Analytics, an Akima company, is seeking a Clerical Support Specialist to provide mid-level clerical and administrative support at NSWC PCD offices in Panama City, FL. The role emphasizes independence, accuracy, and Navy correspondence standards compliance.

The candidate will serve as receptionist, manage records, prepare reports, maintain filing systems, and assist with budget and travel documentation while ensuring security and records management requirements are met.