Clerical Support / Secretary II

Akima; Panama City (FL); On-site; USD 32,000 - 45,000; Full time

Job summary

Five Rivers Analytics (FRA), an Akima company, is hiring a Clerical Support Specialist to provide mid-level clerical and administrative support for NSWC PCD offices. The role requires independence, accuracy, and familiarity with Navy correspondence standards, supporting multiple office functions and ensuring compliant workflows.

The candidate will manage complex documents, assist with budget reports, and coordinate meetings, travel statuses, and office communications using MS Office and Teams.

Qualifications

• 2–3 years of administrative or clerical experience in a professional environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience handling sensitive information and PII preferred.
• Familiarity with Navy or DoD administrative processes is a plus.

Responsibilities

• Serve as receptionist: greet visitors, answer calls, and direct inquiries.
• Maintain records, files, and suspense systems; format official documents per standards.
• Prepare and collate monthly office reports and minutes for projects.
• Manage calendars, travel status docs and office supplies; oversee filing systems.
• Archive records per SECNAV guidelines and coordinate with Navy systems.

Skills

Administrative support

Multitasking

Attention to detail

Communications

Education

High school diploma

Associate degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Job description

Five Rivers Analytics, an Akima company, is looking to hire aClerical Support Specialist to perform mid‑level clerical and administrative support tasks for NSWC PCD offices, requiring independence, accuracy, and familiarity with Navy correspondence standards. This role supports multiple office functions, manages more complex documentation, and ensures efficient workflow across office processes while maintaining compliance with all security and records management requirements.

Responsibilities

• Serve as receptionist: greet visitors, answer calls, and direct inquiries appropriately.
• Monitor and request office supplies, equipment repairs, and printing services.
• Reserve meeting rooms and manage office calendars.
• Maintain records, files, statistical data, and suspense systems.
• Format and track official documents per government standards.
• Use Microsoft Outlook and Teams for communication, identifying contractor status.
• Prepare and collate monthly office reports.
• Attend meetings to stay informed on office activities.
• Take and manage meeting minutes for projects and programs.
• Process visits requests and travel status documentation.
• Design and maintain filing systems.
• Receive, distribute, and edit correspondence and reports.
• Draft various types of correspondence in accordance with SECNAV M-5216.5.
• Assist with budget report preparation.
• Organize clerical workflows across offices.
• Maintain databases (e.g., plant and minor property) and update records.
• Archive official records per SECNAV M-5210.1 CH-1 using Navy systems.

Qualifications

• US Citizen active INTERIM SECRET clearance (full Secret preferred).
• High school diploma required; associate degree preferred.
• 2-3 years of administrative or clerical experience in a professional environment.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience preparing and editing official correspondence preferred.
• Ability to manage multiple tasks and meet deadlines.
• Experience handling sensitive and PII information preferred.
• Familiarity with Navy or DoD administrative processes is a plus.

Any clearance requirements for this position are established by the government contract.

This position is contingent upon contract award and funding. Applicants selected may be offered but cannot begin work until funding has been confirmed.

Job ID

2026-26791

Work Type

On-Site

Company Description

Work Where it Matters

Five Rivers Analytics (FRA), an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

For our shareholders, FRA provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, FRA delivers streamline operations in support of an increasingly fast-paced, complex, and dynamic digital environment.

As a FRA employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.