Administrative Support Specialist II: Calendar & Operations

Hugh Chatham Memorial Hospital; Ardmore (NC); On-site; USD 33,000 - 50,000; Full time

Benefits offered by this job

Paid Time Off

Health and welfare benefits

Flexible Spending Accounts

Family benefits

Defined contribution retirement plans

Job summary

Advocate Health is seeking an organized administrative professional to join Wake Forest Baptist Medical Center - Volunteer Services. You will manage calendars, coordinate travel, and contribute to meeting planning.

The role requires 1 year of admin support, proficiency in Microsoft Office, and strong communication. This full-time on-site position offers 40 hours weekly and a suite of benefits.

Qualifications

• High school diploma or equivalent required.
• Typically 1 year of administrative support experience.
• Proficient in Microsoft Office (Excel, PowerPoint, Word).
• Strong time management and confidentiality.
• Excellent written and verbal communication.

Responsibilities

• Schedules and maintains calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes meetings (agenda, site, food, tech, documents).
• Answers calls, greets visitors, provides information on operations.
• Performs word processing and document creation; formatting and layout.
• Compiles reports and data; creates reports as needed.
• Maintains filing systems and confidential records.
• Opens, reads, prioritizes mail and responds as appropriate.
• Conducts basic research and analysis to support administrative needs.
• Operates and maintains office equipment; may order supplies.

Skills

Time management

Confidentiality

Initiative

Communication

Professional demeanor

Microsoft Office

Organization

Attention to detail

Document creation

Education

High School Graduate

Tools

Microsoft Office

Job description

Advocate Health is seeking an organized administrative professional to join Wake Forest Baptist Medical Center - Volunteer Services. You will manage calendars, coordinate travel, and contribute to meeting planning.

The role requires 1 year of admin support, proficiency in Microsoft Office, and strong communication. This full-time on-site position offers 40 hours weekly and a suite of benefits.