Administrative Support Specialist II / 61014008 & 61012862

State-of-South-Carolina; South Carolina; On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health, Dental, Vision, Long Term DIS,

Life Insurance for Employee, Spouse,  

15 days annual (vacation) leave per yr

15 days sick leave per year

13 paid holidays

Paid Parental Leave

State Retirement Plan and Deferred <br

Job summary

State of South Carolina seeks a County Admin Support Specialist II to handle reception and clerical tasks across Economic Services and Administrative Services within Dorchester County. You will manage applications, scans, mail flows, and maintain case files with attention to data security and confidentiality.

The role requires a High School Diploma and two years of clerical experience; an Associate Degree may substitute.

Qualifications

• High School Diploma and two years of clerical experience.
• An Associate Degree or higher may be substituted for all or part of the work requirements.
• Must possess a valid driver’s license and have access to/ability to operate a motor vehicle.

Responsibilities

• Provides administrative support to Economic Services and Administrative Services through reception/clerical duties.
• Researches, registers, scans, and assigns TANF/SNAP applications and related documents.
• Maintains data security and confidentiality of client and employee information (PII).
• Attends trainings and staff meetings; performs other duties as required, including possible Red Cross shelter duty.
• Prepares outgoing mail and courier mail daily; handles incoming mail and file distribution.
• Filing and management of case files by program; purges and archives as required.

Skills

Reception duties

Clerical experience

Data handling

Education

High School Diploma

Associate degree or higher substitution

Job description

County Admin Support Specialist II

Job Responsibilities

• The County Admin Support Specialist II provides administrative support to Economic Services and Administrative Services through the performance of reception/clerical duties within established methods and procedures.
• Researches, registers, scans, and assigns applications/online applications, annual reviews, semi/ tri annual reviews, mail, and any other information received for the TANF/ SNAP programs whether received in-person, by mail, by drop box, etc.
• Understands and exercise data security and confidentially in the transfer, disclosure, and management of all client and employee personal information (PII).
• Attends trainings, meetings, and staff meetings as required. Perform other duties as required, included but not limited to Red Cross shelter duty.
• Prepares all outgoing and courier mail daily.
• Receives, opens, stamps and distributes all drop box and incoming mail to appropriate individuals or folders in SCOSA, and prepares outgoing and courier mail daily.
• Responsible for filing incoming case files on file shelves, pulling outgoing files as requested, maintain separation of case files by program and purging closed case files as required for destruction and archives.
• Performs other duties as required.

Qualifications

A High School Diploma and two years of clerical experience

An Associate Degree or higher may be substituted for all or part of the work requirements.

Must possess a valid driver's license and have access to and be able to operate a motor vehicle. Individuals must comply with necessary field work assignments.

If you certify, by completion and submission of this application, that you possess educational credentials that qualify you for the available DSS positions, you will be required to provide a certified official transcript, if you are selected for a job offer.

Benefits

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Programs

Division

Administration / Dorchester County