Administrative Support Specialist I

New York Blood Center; City of Rye (NY); On-site; USD 32,000 - 36,000; Full time

Job summary

New York Blood Center seeks an organized administrative professional to support an assigned operational unit. You will handle office duties, maintain records, and assist staff with a range of administrative tasks in a fast-paced environment.

You will coordinate meetings, prepare reports, manage databases, and respond to inquiries while maintaining professionalism and accuracy. This on-site role offers collaboration with multiple teams across NYBC.

Qualifications

• High School Diploma or equivalent.
• One year of experience providing administrative support/office management.
• Any combination of education, training and experience that has supplied the necessary knowledge, skills, and experience to perform the essential functions of the job.

Responsibilities

• Serve as a point of administrative contact and liaison with other offices, individuals, and external constituents.
• Provide administrative assistance and support to the assigned organizational staff.
• Prepare various reports and maintain records as required by the operational unit.
• Compose, edit, and format internal and external correspondence and documents.
• Maintain organizational databases by entering updates and generating reports using standard office software (e.g., Microsoft Word, Excel).
• Respond to routine inquiries in person, by phone, or electronically in a professional and timely manner.
• Coordinate appointments, meetings, and conference room reservations, working with both internal and external stakeholders as needed.
• Perform routine office administrative functions, including typing, filing, copying, ordering office supplies, and answering telephones.
• Establish, maintain, and revise files and organizational records in accordance with established procedures.
• Process routine paperwork, including invoices, purchase requests, and payroll-related documentation as needed.
• Perform other related duties as assigned to support departmental operations.

Skills

Administrative support

Office management

Communication

Organizational skills

Education

High School Diploma

Tools

Microsoft Word

Excel

Job description

New York Blood Center seeks an organized administrative professional to support an assigned operational unit. You will handle office duties, maintain records, and assist staff with a range of administrative tasks in a fast-paced environment.

You will coordinate meetings, prepare reports, manage databases, and respond to inquiries while maintaining professionalism and accuracy. This on-site role offers collaboration with multiple teams across NYBC.