Recruitment Coordinator

New York Blood Center Inc; City of Rye (NY); On-site; USD 32,000 - 34,000; Full time

Job summary

New York Blood Center (NYBC) is seeking an Administrative Support for the Donor Recruitment Department in the New York area. You will assist Account Managers in preparing for upcoming blood drives and manage inventory of supplies and promotional materials.

You will coordinate publicity materials, update databases, generate donor lists and reports, and handle routine office duties. Travel up to 25% may be required to support donor centers and events.

Qualifications

• High school diploma, GED or equivalent.
• Broad-based computer experience preferred.
• Valid vehicle operator’s license.

Responsibilities

• This position provides administrative support for the Donor Recruitment Department and assists Account Managers with blood drive prep.
• Manages inventory of supplies and promotional materials, tracking and fulfillment for campaigns.
• Coordinates publicity materials and develops new accounts.
• Updates organizational databases and runs reports as needed.
• Maintains supplies area and oversees office equipment maintenance.
• Processes routine financial and personnel transactions as required.
• Travel up to 25% to donor centers, blood drives, and off-site events.

Skills

Broad-based computer experience

Education

High school diploma, GED or equivalent

Tools

MS Office

Job description

Responsibilities

This position is responsible for all aspects of administrative support for the Donor Recruitment Department and others as assigned. Responsible for assisting Account Managers administratively in the preparation of blood drives.

• Supports Account Managers in all aspects of preparing for upcoming blood drives.
• Responsible for handling the inventory of supplies and promotional materials, tracking, and fulfillment for blood drive promotional campaigns.
• Coordinates and produces publicity materials for current blood drives and development of new accounts
• Maintaining organizational databases by updating them with necessary information and be able to run reports from those databases.
• Inventories and orders supplies. Keeps supply area stocked and organized.
• Overseas operation and maintenance of office equipment
• Manages materials check-out processes
• Uses software systems to produce queries, donor lists and other applicable reports to recruitment and management.
• General administrative duties included but not limited to: Faxes/emails information when required, answers phones, mailings, general typing, filing and other office duties.
• Assists in the coordination of events
• Works closely with/supports Donor Recruitment Specialist.
• Serving as a point of administrative contact and liaison with other offices, individuals and external constituents. Provides administrative assistance and support to the assigned organizational staff.
• Prepares various reports based on operational assignments.
• Any related duties as assigned.
• Travel up to 25% to donor centers, blood drives, and off-site events
• Process routine financial and personnel transactions such as invoices, purchase requests and payroll on an as needed basis.

Qualifications

Education

• High school diploma, GED or equivalent.

Experience

• Broad-based computer experience preferred.

Required Licenses / Certification

• Valid vehicle operator’s license.

Any combination of education, training and experience that has supplied the necessary knowledge, skills, and experience to perform the essential functions of the job.

For applicants who will perform this position in New York City or Westchester County, the proposed hiring rate is $23.00p/hr. to $25.00p/hr. For applicants who will perform this position outside of New York City or Westchester County, salary will reflect local market rates and be commensurate with the applicant’s skills, job-related knowledge, and experience.

Unless otherwise specified, all posted opportunities are located in the New York or Greater Tri-State office locations.

Overview

Founded in 1964, New York Blood Center (NYBC) has served the tri-state area for more than 60 years, delivering 500,000 lifesaving blood products annually to 150+ hospitals, EMS and healthcare partners. NYBC is part of New York Blood Center Enterprises (NYBCe), which spans 17+ states and delivers one million blood products to 400+ U.S. hospitals annually. NYBCe additionally delivers cellular therapies, specialty pharmacy, and medical services to 200+ research, academic and biopharmaceutical organizations. NYBCe’s Lindsley F. Kimball Research Institute is a leader in hematology and transfusion medicine research, dedicated to the study, prevention, treatment and cure of bloodborne and blood-related diseases. NYBC serves as a vital community lifeline dedicated to helping patients and advancing global public health. To learn more, visit nybc.org. Connect with us on Facebook, X, Instagram, and LinkedIn.