Administrative Assistant I

New York Blood Center; City of Rye (NY); On-site; USD 32,000 - 36,000; Full time

Job summary

New York Blood Center seeks an organized administrative professional to support an assigned operational unit. You will handle office duties, maintain records, and assist staff with a range of administrative tasks in a fast-paced environment.

You will coordinate meetings, prepare reports, manage databases, and respond to inquiries while maintaining professionalism and accuracy. This on-site role offers collaboration with multiple teams across NYBC.

Qualifications

• High School Diploma or equivalent.
• One year of experience providing administrative support/office management.
• Any combination of education, training and experience that has supplied the necessary knowledge, skills, and experience to perform the essential functions of the job.

Responsibilities

• Serve as a point of administrative contact and liaison with other offices, individuals, and external constituents.
• Provide administrative assistance and support to the assigned organizational staff.
• Prepare various reports and maintain records as required by the operational unit.
• Compose, edit, and format internal and external correspondence and documents.
• Maintain organizational databases by entering updates and generating reports using standard office software (e.g., Microsoft Word, Excel).
• Respond to routine inquiries in person, by phone, or electronically in a professional and timely manner.
• Coordinate appointments, meetings, and conference room reservations, working with both internal and external stakeholders as needed.
• Perform routine office administrative functions, including typing, filing, copying, ordering office supplies, and answering telephones.
• Establish, maintain, and revise files and organizational records in accordance with established procedures.
• Process routine paperwork, including invoices, purchase requests, and payroll-related documentation as needed.
• Perform other related duties as assigned to support departmental operations.

Skills

Administrative support

Office management

Communication

Organizational skills

Education

High School Diploma

Tools

Microsoft Word

Excel

Job description

Responsibilities

This position is responsible for performing administrative duties to an assigned operational unit. This position performs office support functions required for the operation of an assigned organizational unit. This position may support one or more staff.

• Serve as a point of administrative contact and liaison with other offices, individuals, and external constituents.
• Provide administrative assistance and support to the assigned organizational staff.
• Prepare various reports and maintain records as required by the operational unit.
• Compose, edit, and format internal and external correspondence and documents.
• Maintain organizational databases by entering updates and generating reports using standard office software (e.g., Microsoft Word, Excel).
• Respond to routine inquiries in person, by phone, or electronically in a professional and timely manner.
• Coordinate appointments, meetings, and conference room reservations, working with both internal and external stakeholders as needed.
• Perform routine office administrative functions, including typing, filing, copying, ordering office supplies, and answering telephones.
• Establish, maintain, and revise files and organizational records in accordance with established procedures.
• Process routine paperwork, including invoices, purchase requests, and payroll-related documentation as needed.
• Perform other related duties as assigned to support departmental operations.

Qualifications

Education:

• High School Diploma or equivalent.

Experience:

• One year of experience providing administrative support/office management.

Any combination of education, training and experience that has supplied the necessary knowledge, skills, and experience to perform the essential functions of the job.

For applicants who will perform this position in New York City or Westchester County, the proposed hourly salary is $23.30/hr to $26.20/hr. For applicants who will perform this position outside of New York City or Westchester County, salary will reflect local market rates and be commensurate with the applicant’s skills, job-related knowledge, and experience.

Unless otherwise specified, all posted opportunities are located in the New York or Greater Tri-State office locations

Overview

Founded in 1964, New York Blood Center (NYBC) has served the tri-state area for more than 60 years, delivering 500,000 lifesaving blood products annually to 150+ hospitals, EMS and healthcare partners. NYBC is part of New York Blood Center Enterprises (NYBCe), which spans 17+ states and delivers one million blood products to 400+ U.S. hospitals annually. NYBCe additionally delivers cellular therapies, specialty pharmacy, and medical services to 200+ research, academic and biopharmaceutical organizations. NYBCe’s Lindsley F. Kimball Research Institute is a leader in hematology and transfusion medicine research, dedicated to the study, prevention, treatment and cure of bloodborne and blood-related diseases. NYBC serves as a vital community lifeline dedicated to helping patients and advancing global public health. To learn more, visit nybc.org. Connect with us on Facebook, X, Instagram, and LinkedIn.

NYBCe is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disabled status, or genetic information.