Administrative Support Specialist - Flexible Hours

Mount Prospect Academy; Beverly (MA); On-site; USD 42,000 - 52,000; Full time

Job summary

Mount Prospect Academy in Beverly, MA is seeking a team player to provide administrative support to the team. The ideal candidate will be self-motivated, detail‑oriented, and able to work independently with minimal direction.

Responsibilities include data entry for referrals and intakes, census data maintenance, file reviews for compliance, inventory management, meeting coordination, and general admin duties. Interactions with IT to resolve issues are also required.

Qualifications

• Associate degree preferred.
• Experience in a professional office providing administrative support.
• Proficient with Microsoft Word, Excel, PowerPoint, Outlook and in-house software systems.
• Valid driver’s license with insured transportation.
• Position requires background check and other record checks.

Responsibilities

• Complete data entry of all referrals and intakes for incoming clients.
• Maintain accurate and timely census data.
• Collect and maintain data related to case notes, service hours tracking, client placement history, demographics, and referrals.
• Review internal files for regulatory compliance and quality assurance; archive closed files as needed.
• Order and maintain inventory of office supplies and marketing materials.
• Attend weekly staff and administrative meetings; prepare and distribute agendas/minutes.
• General administrative duties including scanning, printing, faxing, uploading and mailing documentation.
• Collaborate with off-site IT service to resolve technology problems affecting office productivity.
• Complete other tasks as requested by supervisor or administrative team.

Skills

Attention to detail

Team player

Independent work

Education

Associate degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Mount Prospect Academy in Beverly, MA is seeking a team player to provide administrative support to the team. The ideal candidate will be self-motivated, detail‑oriented, and able to work independently with minimal direction.

Responsibilities include data entry for referrals and intakes, census data maintenance, file reviews for compliance, inventory management, meeting coordination, and general admin duties. Interactions with IT to resolve issues are also required.