Administrative Assistant

Mount Prospect Academy; Beverly (MA); On-site; USD 42,000 - 52,000; Full time

Job summary

Mount Prospect Academy in Beverly, MA is seeking a team player to provide administrative support to the team. The ideal candidate will be self-motivated, detail‑oriented, and able to work independently with minimal direction.

Responsibilities include data entry for referrals and intakes, census data maintenance, file reviews for compliance, inventory management, meeting coordination, and general admin duties. Interactions with IT to resolve issues are also required.

Qualifications

• Associate degree preferred.
• Experience in a professional office providing administrative support.
• Proficient with Microsoft Word, Excel, PowerPoint, Outlook and in-house software systems.
• Valid driver’s license with insured transportation.
• Position requires background check and other record checks.

Responsibilities

• Complete data entry of all referrals and intakes for incoming clients.
• Maintain accurate and timely census data.
• Collect and maintain data related to case notes, service hours tracking, client placement history, demographics, and referrals.
• Review internal files for regulatory compliance and quality assurance; archive closed files as needed.
• Order and maintain inventory of office supplies and marketing materials.
• Attend weekly staff and administrative meetings; prepare and distribute agendas/minutes.
• General administrative duties including scanning, printing, faxing, uploading and mailing documentation.
• Collaborate with off-site IT service to resolve technology problems affecting office productivity.
• Complete other tasks as requested by supervisor or administrative team.

Skills

Attention to detail

Team player

Independent work

Education

Associate degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Job Description

Mount Prospect Academy in Beverly is looking for a team player that will be excited to provide administrative support to the team. The ideal candidate will be self-motivated, possess an attention to detail, work well as a team member, and have the ability to work independently with minimal direction. The candidate will not only provide support to the Administrative Team but will be energetic, positive, flexible, organized, professional, personable, and enjoy helping others.

MA Community-Based Services

Job Description

Mount Prospect Academy in Beverly is looking for a team player that will be excited to provide administrative support to the team. The ideal candidate will be self-motivated, possess an attention to detail, work well as a team member, and have the ability to work independently with minimal direction. The candidate will not only provide support to the Administrative Team but will be energetic, positive, flexible, organized, professional, personable, and enjoy helping others.

This is a full-time position with flexible hours such as M-F 8am-4pm or 9am-5pm.

Job duties include but are not limited to:

• Complete data entry of all referrals and intakes for incoming clients
• Maintain accurate and timely census data
• Collect and maintain data related to case notes, service hours tracking, client placement history, demographics, and referrals
• Review internal files for regulatory compliance and quality assurance, archive closed files as needed
• Order and maintain sufficient inventory of office supplies and marketing materials
• Attend weekly staff meetings and administrative meetings as requested; prepare and/or distribute meeting agendas and minutes
• General administrative duties including but not limited to: scanning, printing, faxing, uploading and mailing documentation
• Work with our (off-site) IT service to resolve technology problems that affect office productivity
• Complete other tasks as requested by supervisor or administrative team

Job Requirements

• Associate degree preferred
• Experience working in a professional office environment providing administrative support to a variety of staff, preferably in the human services field
• Must be proficient with Microsoft Word, Excel, PowerPoint, Outlook, and have the ability to learn and master in-house software systems
• Valid driver's license with insured transportation
• Position required background check, driving, and other record checks

EEO employer

https://www.mountprospectacademy.org/ma-community-based