Administrative Support Specialist / 61015970

State of South Carolina; York (SC); Sur place; USD 32 000 - 45 000; Plein temps

Avantages offerts par ce poste

Health insurance

Vacation leave

Sick leave

New holidays

Parental leave

Retirement plan

Résumé du poste

South Carolina Department of Social Services seeks an Administrative Support Specialist to provide executive support to management and staff in County Administration / York County. The role covers data entry, reporting, event coordination, and daily office duties.

The position emphasizes handling payments, deposits, and back-office tasks while maintaining privacy and safeguarding information. Emergency shelter duties may be required as directed.

Qualifications

• High school diploma or equivalent with clerical experience required.
• Associate degree or higher with clerical experience preferred.
• Strong knowledge of standard office procedures and data entry workflows.
• Excellent written and verbal communication skills.
• Proficiency in MS Office and scheduling software.

Responsabilités

• Provides executive administrative support to management and staff.
• Assists Directors, Business Manager, HR Liaison and Management with data entry, reports, correspondences, reference checks, and general administrative tasks.
• Provides backup support for the Business Office and/or Business Manager; assists with daily operations.
• Applies payments into CHIP system and handles deposits; runs bank errands as needed.
• Schedules meetings, reserves rooms, and prepares communications and reports; notes for Employee Appreciation committee.
• Assists HR Liaison and Vehicle Coordinator with assigned tasks and other duties as requested.
• Maintains safeguarding of PII and protects agency data and systems.
• Performs Red Cross or emergency shelter duties as directed.

Connaissances

Office Procedures

Data Entry

Communication

Microsoft Office

Scheduling

Document Preparation

Formation

High School Diploma or equivalent

Associate Degree in related field

Bachelor's Degree or higher with clerical experience

Outils

Microsoft Outlook

Excel

Word

PowerPoint

Teams

Acumatica

Description du poste

Job Responsibilities

Do you have a passion to provide meaningful work in the community? Would you like to be part of an organization whose central mission is helping to protect, stabilize and strengthen the lives of children, families, and vulnerable adults? Then the South Carolina Department of Social Services has the right job opportunity for you.

Job Duties

• The Administrative Support Specialist provides executive administrative support to management and staff. Supports the office in various capacities to ensure daily workflow needs are met.
• Provides administrative support to the county director, deputy director, management, and staff. Assists in daily office needs and manages general administration duties. (Assists Directors, Business Manager, HR Liaison and Management with data entry, reports, correspondences, reference checks, and general administrative tasks. Supports other department areas with administrative needs, events, and/or projects.)
• Provides backup support for the Business Office and/or Business Manager. Assists with general business office related functions to meet day-to-day operation. (Assists Business Manager with issuing checks in Acumatica, annual archive/retention, and business office related job functions. Assists staff with computer, printer, phone, and building related issues as needed.)
• Applies payments received from clients into CHIP system. Writes deposit slips for SNAP/CCU payments. Runs bank errands every three business days to ensure deposits are made in a timely manner. (Applies payments in CHIP on a daily/weekly basis. Takes deposit to bank every three days. Updates CCU Tracking report daily/weekly. Follows up with CCU if payment has not been posted in CHIP within three business days.)
• Schedules and coordinates meetings, conferences, luncheons, and events. Reserves conference rooms for management, staff, and visitors. Prepares communications such as: signages, emails, meeting minutes, and PowerPoint's. Serves as the dedicated note-taker for Employee Appreciation committee meetings. Develops and prepares reports as needed. (Schedules meetings for Directors and management. Coordinates with community partners. Reserves / sets up conference rooms. Prepares documents, handouts, and correspondences. Assists the Employee Appreciation Team committee as needed.)
• Assists the HR Liaison with assigned human resources tasks and provides backup support to the Vehicle Coordinator. Performs other administrative duties as requested. (Assists HR Liaison and the Vehicle Coordinator where needed. Completes additional office errand duties and general administrative tasks. Updates the Emergency Shelter List on a regular basis to ensure accurate, up-to-date tracking. Assists clerical front desk with general operations as needed).
• Ensures personal identifying information (PII) is properly used, accessed, gathered, shared and disposed. Protects the agency networks and applications by safeguarding systems, equipment and data. (Safeguarding all PII information inside personal office and outside. Maintains proper storage of files under lock and key. Protects confidential information by making sure it is shared on an as needed basis with authorized individuals only.)
• Performs Red Cross shelter duty or other emergency shelter duty/services as directed.

Minimum And Additional Requirements

High Schools Diploma and four (4) years of responsible clerical or administrative experience.

Associate Degree and two (2) years of responsible clerical or administrative experience.

Bachelors Degree or higher with responsible clerical or administrative experience.

Preferred Qualifications

• Strong knowledge of standard office procedures, data entry, and basic administrative workflows.
• Ability to maintain a polished, professional image in the workplace and across all digital communications, including emails and messaging platforms.
• Excellent written and verbal communication skills to coordinate effectively with the management team, peers, and other departments.
• Proficiency in standard office software for email, documentation, data management, and scheduling (Microsoft Outlook, Excel, Word, PowerPoint, Teams).
• Ability to type quickly and accurately while consistently verifying data for errors.
• Strong organizational skills to manage daily office tasks and handle multiple responsibilities without constant direction.

Benefits Package

The South Carolina Department of Social Services offers an exceptional benefits package that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Programs

DIVISION:

County Administration / York County

Benefits For State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note

The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.