Administrative Support Specialist

BC Flight; Waterford (CT); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental and Vision insurance

2-weeks Paid Time Off

Job summary

An aviation company in Waterford is seeking an experienced Administrative Specialist to enhance operational efficiency. The role involves managing flight requests, supporting marketing tasks, and performing various administrative duties. The ideal candidate will possess strong organizational skills, proficiency in Microsoft Office, and a friendly demeanor. Preferred candidates will have a degree and five years of professional experience. This full-time position offers comprehensive benefits including medical and paid time off.

Qualifications

• Minimum five years of experience in a corporate or professional setting.
• Above average computer skills; very proficient in Microsoft Office Suite.
• Strong written and verbal communication skills.

Responsibilities

• Submitting requests for client flights to partners.
• Support marketing by coordinating with advertisers.
• Booking travel and logistics support as needed.

Skills

Proficient in Microsoft Office Suite

Written and verbal communication skills

Prioritization and multitasking

Friendly and professional demeanor

Team player

Organized and detail-oriented

Education

Associates or Bachelor’s degree preferred

Job description

Direct message the job poster from BC Flight

Experienced Administrative Specialist for an Aviation Company

Work Location: In-Office

Work Days: Monday – Friday

Work Time: 8am to 5pm

Description

BC Flight, an Air Charter Broker focused on providing an excellent client service, is searching for an experienced Administrative Specialist at our office located at Oakland-Waterford Airport.

Position Overview:

We are seeking a dynamic and versatile Administrative Specialist to join our team. The ideal candidate is a self-starter who is well-organized, professional and ensures tasks are completed timely. This individual will play a key role in keeping operations running smoothly and efficiently, while providing excellent support across a range of administrative functions.

The primary responsibilities will be flight requests, administrative support for marketing and administrative support for the company medium jet.

Job Responsibilities Include:

·Submitting requests for client flights to partners, compile and confirm accuracy before providing for review by manager – this is a critical responsibility

·Support marketing from an administrative standpoint such as coordinating with advertisers and updating social media with provided copy and media

·Support manager in aircraft management tasks which include scheduling pilots, scheduling maintenance and other various items which will be directed by manager

·Review pilot expense reports to ensure they are accurate and submitted timely

·Provide travel booking and logistics support, booking airline tickets as necessary

·General administrative, clerical work, overnight packages and mail handling

·Other duties and special projects as needed and assigned

·Serve as backup support for fellow team members

Knowledge/Skills/Abilities to be successful include:

·Above average computer skills; Very proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

·Above average written and verbal communication skills

·Ability to prioritize and multitask effectively and efficiently

·Friendly, professional and polite demeanor

·Strong team player with a collaborative attitude

·Organized and detail-oriented

Preferred Qualifications:

Minimum Five years of experience in a corporate or professional setting

Associates or Bachelor’s degree preferred

Prior Aviation Experience is NOT required for this position

·Medical, Dental and Vision insurance

·2-weeks Paid Time Off

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Airlines and Aviation

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