Administrative Support Specialist

C000 Old Republic National Title Insurance Company; Tampa (FL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Education Assistance Program

401(k) plan with company match

Paid time off

Job summary

Old Republic Title is seeking an Education Support Specialist to provide operational, administrative, and customer-facing support for agent and departmental education activities, including continuing education programs, webinars, in-person trainings, and company events.

The role ensures training logistics run smoothly, regulatory requirements are met, and agents and internal teams receive timely, professional assistance across multiple channels.

Qualifications

• Strong organizational skills with the ability to manage multiple calendars, inboxes, and deadlines.
• Excellent written and verbal communication skills.
• Customer service mindset with the ability to interact professionally with diverse stakeholders.
• Proficiency with webinar platforms and Microsoft Office, plus scheduling tools.
• Ability to work independently while contributing to a collaborative team.

Responsibilities

• Manage and process Agent Training Request Forms (TRFs) and confirm logistics.
• Coordinate scheduling across trainers, agents, sales reps, and internal teams.
• Maintain the centralized Trainer Education Calendar with accurate information.
• Support webinar attendees with links, materials, and inquiries.
• Monitor departmental inboxes and provide timely responses.
• Assist with accreditation processes for FREC and DFS.

Skills

Organizational skills

Communication skills

Customer service

Webinar platforms

Microsoft Office

Scheduling tools

Independent worker

Attention to detail

Education coordination

Tools

Zoom

Microsoft Teams

GoToWebinar

Scheduling tools

Job description

EASTERN TITLE DIVISION Job Description: Education Support Specialist

The Education Support Specialist provides operational, administrative, and customer‑facing support for all agent and departmental education activities, including continuing education programs, webinars, in‑person trainings, and company events. This role ensures that training logistics run smoothly, regulatory requirements are met, and agents and internal teams receive timely, professional assistance.

Responsibilities

• Manage and process Agent Training Request Forms (TRFs), including confirming dates, times, trainers, and locations.
• Coordinate scheduling across trainers, agents, sales representatives, and internal teams while proactively resolving conflicts.
• Maintain and update the centralized Trainer Education Calendar with complete and accurate information.
• Support webinar and online training attendees by providing connection links, login assistance, materials, and answers to inquiries about upcoming offerings.
• Monitor and manage multiple departmental inboxes (Education, Training, Events), ensuring timely, professional responses.
• Assist with accreditation processes for FREC and DFS, including new course submissions, renewals, speaker documentation, and roster submissions.
• Prepare and maintain required materials and documentation to support compliance with state and industry regulations.
• Serve as a primary point of contact for agents, attorneys, trainers, and internal staff regarding education‑related needs.
• Provide courteous, professional communication via phone, email, video conference, and in person.
• Assist with questions about training availability, requirements, and event logistics.
• Manage event registrations, cancellations, refunds, and attendee communications.
• Provide on‑site event support, including registration check‑in, accreditation tracking, and attendee assistance.
• Deliver responsive, solution‑oriented support that reflects the company’s service standards.
• Maintain dependable, punctual attendance, including occasional in‑office or after‑hours event support as needed.
• Work scheduled hours Monday through Friday, with the ability to work overtime when required.
• Comply with all company policies, procedures, and regulatory requirements, including timely completion of mandatory training.

Qualifications & Skills

• Strong organizational skills with the ability to manage multiple calendars, inboxes, and deadlines.
• Excellent written and verbal communication skills.
• Customer service mindset with the ability to interact professionally with diverse stakeholders.
• Proficiency with webinar platforms (e.g., Zoom, Teams, GoToWebinar), Microsoft Office, and scheduling tools.
• Ability to work independently while contributing to a collaborative team environment.
• High attention to detail, especially in regulatory and documentation tasks.
• Experience in education coordination, event support, or title insurance is helpful but not required.

Benefits may include:

• Comprehensive medical, prescriptions, dental and vision plans
• 401(k) plan with a discretionary company match
• Shareholder Purchase and Reinvestment Plan
• Basic life and accidental death and dismemberment insurance premium paid by the company
• Voluntary supplemental life insurance for employees, spouses and dependent children
• Fertility and Family Building Benefits
• Paid Disability benefits
• Paid time off programs 11
• Company paid holidays per year
• Flexible spending account
• Health savings account (available to High Deductible Health Plan participants only)
• Employee Assistance Program
• Educational Assistance Program
• Voluntary benefits, such as Critical Illness, Hospital Indemnity, Pet Insurance and Accident Insurance
• Title insurance policies and certain escrow services for the employee’s primary personal residence at no charge
• Transportation benefit plan for mass transit, parking and vanpool, in several markets

Old Republic Title is an Equal Opportunity Employer

For over 100 years, Old Republic Title has helped Americans protect their property rights while providing peace of mind for one of the biggest investments homeowners will make.

We work closely with title agents, real estate professionals, lenders and industry experts to secure safe and efficient real estate transactions.

We provide comprehensive title and escrow products and services for individuals, businesses and government.