Administrative Support Specialist

Hire Up Staffing Services; Modesto (CA); Presencial; USD 20.000 - 29.000; A tiempo parcial

Descripción de la vacante

Hire Up Staffing is seeking an Administrative Support Specialist in Modesto, CA, for a part‑time schedule (Mon–Thu, 8:00 AM–1:00 PM). The role pays $18.00 per hour and focuses on organized, independent administrative and operational support for a local business.

The right candidate will manage schedules, communications, reports, invoices, and records, while maintaining confidentiality and professional standards.

Formación

• Previous experience in administrative support, office coordination, customer service, or a similar role preferred.
• Strong organizational, multitasking, and time‑management skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office, Google Workspace, and Mac computers.
• Familiarity with QuickBooks Online is preferred.
• Ability to work independently, exercise good judgment, and meet deadlines.
• Strong attention to detail and a professional approach to handling confidential information.
• Valid California driver's license and reliable transportation.
• Ability to learn new technology and cloud‑based business systems.

Responsabilidades

• Coordinate schedules, appointments, and daily business activities.
• Manage incoming communications, including phone calls, emails, and customer inquiries.
• Prepare and maintain reports, spreadsheets, business documents, and records.
• Assist with estimates, proposals, invoices, contracts, and general documentation.
• Maintain accurate customer information and electronic filing systems.
• Provide follow-up communication with customers, vendors, and service providers.
• Assist with bookkeeping-related tasks, data entry, and payment tracking.
• Support employee paperwork, administrative projects, and general business operations.
• Maintain business information and assist with basic online content updates.
• Provide additional organizational and administrative support as needed.
• Handle sensitive business information with confidentiality and professionalism.

Conocimientos

Organizational skills

Multitasking

Time management

Communication

Attention to detail

Confidentiality

Independent work

Driver's license

Bilingual English/Spanish

Herramientas

Microsoft Office

Google Workspace

Mac computers

QuickBooks Online

Descripción del empleo

Now Hiring: Administrative Support Specialist Modesto, CA Area Pay: $18.00 per hour Schedule: Part-Time | Monday–Thursday | 8:00 AM–1:00 PM

Hire Up Staffing is seeking a dependable, detail-oriented Administrative Support Specialist for a local business. This position is ideal for someone who enjoys staying organized, managing multiple priorities, and providing well-rounded administrative and operational support.

The right candidate will be resourceful, professional, comfortable working independently, and able to adapt to the changing needs of a busy business environment.

Key Responsibilities

• Coordinate schedules, appointments, and daily business activities.
• Manage incoming communications, including phone calls, emails, and customer inquiries.
• Prepare and maintain reports, spreadsheets, business documents, and records.
• Assist with estimates, proposals, invoices, contracts, and general documentation.
• Maintain accurate customer information and electronic filing systems.
• Provide follow-up communication with customers, vendors, and service providers.
• Assist with bookkeeping-related tasks, data entry, and payment tracking.
• Support employee paperwork, administrative projects, and general business operations.
• Maintain business information and assist with basic online content updates.
• Provide additional organizational and administrative support as needed.
• Handle sensitive business information with confidentiality and professionalism.

Qualifications

• Previous experience in administrative support, office coordination, customer service, or a similar role preferred.
• Strong organizational, multitasking, and time‑management skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office, Google Workspace, and Mac computers.
• Familiarity with QuickBooks Online is preferred.
• Ability to work independently, exercise good judgment, and meet deadlines.
• Strong attention to detail and a professional approach to handling confidential information.
• Valid California driver's license and reliable transportation.
• Ability to learn new technology and cloud‑based business systems.

Preferred Qualifications

• Experience supporting a small business or working in a service‑oriented industry.
• Familiarity with construction, property services, or related business environments.
• Bilingual English/Spanish is a plus.

Interested in a part‑time opportunity where your organizational skills and initiative make a difference? We'd love to hear from you!