Sr. Admin Support Specialist

University of Oklahoma; Lawton (OK); On-site; USD 15,000 - 25,000; Full time

Job summary

The University of Oklahoma seeks an organized Administrative Support Specialist to provide essential administrative support and contribute to the team's success in a fast-paced office. This role works Monday–Friday, 8:00 a.m.

to 5:00 p.m., and rewards reliability with opportunities to grow. You will be the primary contact for employees, visitors, and external partners, helping connect people with information, resources, and support to keep daily operations running smoothly.

Qualifications

• High School Diploma or GED.
• 24 months office, clerical, or administrative experience.

Responsibilities

• Provide essential administrative support to keep the office running smoothly.
• Coordinate office activities and support meetings and projects.
• Prepare professional communications and maintain accurate records and documentation.
• Assist with timekeeping and payroll-related activities as needed.

Education

High School Diploma or GED

Job description

Pay Range:Targeted pay up to $18.27 hourly, depending on experience.

Benefits Eligible:Yes

Work Schedule:Monday - Friday, 8:00 a.m. to 5:00 p.m.

Travel:Not required

Position Introduction:

Are you an organized, detail-oriented professional who enjoys helping others and keeping an office running smoothly? We are seeking a dependable and service-minded Administrative Support Specialist to provide essential administrative support and contribute to the overall success of our team. This position is ideal for someone who thrives in a fast-paced environment, takes pride in delivering excellent customer service, and enjoys balancing multiple priorities while maintaining accuracy and professionalism.

As a key member of the team, you will help create an efficient, welcoming, and well-organized office environment. You will serve as a primary point of contact for employees, visitors, and external partners, helping connect individuals with the information, resources, and support they need. Through your strong communication skills, positive attitude, and commitment to service, you will play an important role in fostering productive working relationships and ensuring daily operations run effectively.

The successful candidate will provide a broad range of administrative support to help the team stay organized and focused on its priorities. This includes coordinating office activities, supporting meetings and special projects, preparing professional communications and materials, and maintaining accurate records and documentation. You will also help manage administrative processes that support the department's operations, exercising sound judgment, discretion, and attention to detail when handling confidential information.

This role requires someone who can anticipate needs, identify solutions to routine challenges, and take initiative to keep tasks moving forward. You will collaborate with colleagues across the department, respond to requests in a timely and professional manner, and help ensure administrative processes are completed accurately and efficiently. Depending on departmental needs, responsibilities may also include supporting timekeeping, payroll-related activities, and other operational functions that contribute to the effective management of the office.

We are looking for a motivated professional who brings a strong work ethic, excellent organizational skills, and a collaborative approach to the workplace. The ideal candidate is comfortable working independently while knowing when to seek guidance, can adapt to changing priorities, and remains composed and professional in a busy environment. Proficiency with Microsoft Office applications, including Outlook, Word, and Excel, along with the ability to communicate clearly both verbally and in writing, will be important to success in this position.

• High School Diploma or GED.
• 24 months office, clerical, or administrative experience.

• Valid driver's license may be required for work in certain areas for the performance of specific job duties. (Candidates assigned to locations requiring vehicle operation must possess and maintain an active, valid driver's license)

Hiring Contingent Upon a Background Check: Yes