Administrative Support Specialist Part Time

Randstad USA; Goleta (CA); On-site; USD 25,000 - 32,000; Full time

Job summary

Randstad USA is seeking an HR Administrative Support professional to join its Goleta, CA-based HR team. The role supports day-to-day HR operations across onboarding, records, compliance, and employee lifecycle tasks in a fast-paced environment.

This entry-level position is ideal for an aspiring HR professional or skilled administrator looking to build a career in Human Resources with a collaborative team. On-site, part-time focus, and contract through six months.

Qualifications

• Currently pursuing or recently completed an Associate's or Bachelor's degree in Human Resources, Business Administration, Psychology, Organizational Development, or related field
• Prior HR experience not required; internships, admin roles, or academic projects are welcome
• Proficiency with Microsoft Office Suite; familiarity with HRIS and ATS platforms
• Exceptional written and verbal communication skills
• Strong attention to detail and rigorous follow-through
• Discretion with confidential personnel information and data protection

Responsibilities

• Maintain accurate employee files and update HRIS records
• Process documentation for new hires, status changes, promotions, and separations
• Draft employment letters and verifications
• Coordinate onboarding: welcome materials, paperwork, orientation
• Support offboarding: exit docs, asset recovery, exit interviews
• Track required trainings and certifications; assist with audits and compliance

Skills

Communication

Attention to detail

Discretion

Customer service

Interpersonal skills

Time management

Education

Associate's or Bachelor's degree in HR/Related field

Tools

Microsoft Office Suite

HRIS

ATS platforms

Job description

Job Title

Administrative Support / HR Team

Location

[Goleta, CA / On-site]

Employment Type

Full-Time Hours - Contract Assignment 6 months to start

Pay Rate

$18-23 per hour (W2) paid weekly.

About the Role

We are seeking a part time detail-oriented, highly organized HR Administrative Support professional to join our Human Resources team. In this role, you will be an integral part of day-to-day HR operations, helping manage the full employee lifecycle - from coordinating recruiting and welcoming new hires to maintaining records and supporting compliance.

This is an entry-level opportunity designed for an emerging HR professional or a skilled administrator eager to build a long-term career in Human Resources within a collaborative, fast-paced environment.

Key Responsibilities

HR Administration & Lifecycle Operations

• Maintain accurate employee personnel files and update Human Resources Information System (HRIS) records.
• Process documentation for new hires, status changes, promotions, and separations.
• Draft official employment-related correspondence, including offer letters, employment verifications, and general staff communications.
• Coordinate the full onboarding experience: assemble welcome materials, guide new hires through paperwork, and facilitate orientation sessions.
• Support offboarding logistics, including exit documentation, asset recovery coordination, and exit interview tracking.
• Track mandatory employee trainings, professional certifications, and compliance renewals.

Employee & Recruitment Support

• Serve as a first point of contact for routine employee inquiries regarding workplace policies, procedures, and benefits.
• Assist with employee relations administrative workflows, engagement programs, and recognition initiatives.
• Support talent acquisition by posting job openings, scheduling candidate interviews, and maintaining applicant tracking system (ATS) records.
• Coordinate pre-employment screening processes, including background checks and drug screenings.

Compliance, Reporting & Audits

• Ensure daily operations adhere to federal, state, and local employment laws and record retention guidelines.
• Generate recurring HR metrics, headcount reports, and basic workforce analyses.
• Assist with routine audits related to personnel files, payroll, benefits, and regulatory standards.
• Safeguard data confidentiality and exercise the highest degree of discretion with sensitive information.

Qualifications & Requirements

• Education: Currently pursuing or recently completed an Associate's or Bachelor's degree in Human Resources, Business Administration, Psychology, Organizational Development, or a related field (candidates with equivalent transferable experience and a demonstrated passion for HR are encouraged to apply).
• Experience: Prior formal HR experience is not required. Relevant experience gained through internships, customer service, administrative roles, or academic projects is highly preferred.
• Technical Skills: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with or aptitude to quickly learn HRIS and ATS platforms.
• Core Competencies:
• Exceptional written and verbal communication skills.
• Strong attention to detail, accuracy, and rigorous follow-through.
• Proven ability to handle strictly confidential and sensitive personnel information with professional discretion.
• Strong customer service mindset with solid interpersonal and relationship-building skills.
• Ability to prioritize tasks, meet deadlines, and adapt in an active workplace.