ADMINISTRATIVE SUPPORT SPECIALIST

BCI Solutions, Inc.; Indiana (PA); On-site; USD 32,000 - 42,000; Full time

Job summary

BCI Solutions, Inc. in Northern Indiana seeks an entry-level Administrative Support Specialist to assist Purchasing, Human Resources, and front office operations. You will greet visitors, route calls, handle documents, and support filing and data entry.

This role offers hands-on training across purchasing and HR processes within a manufacturing setting. Ideal candidates have a high school diploma, strong organizational skills, and a willingness to learn.

Qualifications

• High school diploma or equivalent required.
• Strong organization and attention to detail are essential.
• Comfortable using computers and learning new systems.
• Proficient with Microsoft Outlook, Word and Excel.
• Professional and friendly communication skills.
• Ability to handle confidential information appropriately.
• Dependable, eager to learn, and versatile in supporting tasks.

Responsibilities

• Front Office & Reception: greet visitors, direct them, answer and route calls, maintain a professional front office.
• Purchasing Support: assist with purchase orders and documentation, enter data in company systems, track orders.
• HR Support: assist with employee paperwork, maintain records, support onboarding and HR processes.

Skills

Strong organization

Attention to detail

MS Outlook

MS Word

MS Excel

Professional communication

Discretion with confidential info

Willing to learn

Education

High school diploma or equivalent

Job description

Description

Administrative Support Specialist

BCI Solutions, Inc. | Northern Indiana

BCI Solutions is looking for a dependable, organized Front Office Administrative Assistant to support our Purchasing and Human Resources teams while serving as the first point of contact for visitors to our facility.

This is an entry-level position and a great opportunity for someone who wants to build professional office experience and learn multiple areas of a manufacturing business.

WHAT YOU’LL DO

Front Office & Reception

• Greet visitors and help direct them to the appropriate person or department
• Answer and route incoming phone calls
• Maintain a professional, organized front office
• Assist with general administrative tasks, filing, scanning, and document organization

Purchasing Support

• Assist with purchase order and purchasing documentation
• Enter and maintain information in company systems
• Help track orders, paperwork, and supplier information
• Support Purchasing with filing, data entry, and routine administrative follow-up

HR Support

• Assist with employee paperwork and document organization
• Help maintain personnel and training records
• Support onboarding and other HR administrative processes
• Assist with scanning, filing, data entry, and preparation of HR documents

WHAT WE’RE LOOKING FOR

• High school diploma or equivalent
• Strong organization and attention to detail
• Comfortable working with computers and learning new systems
• Working knowledge of Microsoft Outlook, Word, and Excel
• Professional and friendly communication skills
• Ability to handle confidential information appropriately
• Dependable, willing to learn, and comfortable helping wherever needed

Previous office experience is helpful, but not required. We are willing to train someone with the right attitude, attention to detail, and work ethic.

WHY BCI?

This is not a position where you will spend the day simply answering phones. You’ll work directly with Purchasing, HR, employees, suppliers, and leadership while learning how the administrative side of a manufacturing company operates.

For the right person, this role can provide a strong foundation for future growth in Purchasing, Human Resources, or Business Administration.

WHAT WE’RE LOOKING FOR

• High school diploma or equivalent
• Strong organization and attention to detail
• Comfortable working with computers and learning new systems
• Working knowledge of Microsoft Outlook, Word, and Excel
• Professional and friendly communication skills
• Ability to handle confidential information appropriately
• Dependable, willing to learn, and comfortable helping wherever needed