Administrative Support Specialist

North Carolina A&T State University; Greensboro (NC); Hybrid; USD 38,000 - 44,000; Full time

Job summary

North Carolina A&T State University is seeking an Administrative Support Specialist to provide administrative and fiscal management support for Campus Recreation, Intramural Sports and Esports. The role includes budgeting, purchase orders, EPAFs, filing, and Banner finance, with responsibilities spanning travel, clerical tasks, and handling inquiries about program information.

The position emphasizes accurate records management, data reporting, and effective coordination with staff, vendors, and

Qualifications

• High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
• Some college; or demonstrated possession of the competencies necessary to perform the work. 1-3 years working in a higher education setting

Responsibilities

• To serve as administrative and fiscal management support for Campus Recreation, Intramural Sports and Esports, including budgeting, purchase orders, EPAFs, filing, Banner finance, intramural student travel, clerical, ability to maintain and utilize office equipment, ability to explain and interpret program information and respond and compose correspondence involving questions or issues about information.
• Primary Function of Organizational Unit: To provide a variety of campus recreation activities that will focus on Fitness and Wellness and Intramural Sports to contribute to a healthy lifestyle for students, faculty, and staff of North Carolina A & T State University.
• Work Hours: 8:00 am to 5:00 pm
• Position Information: Working Title Administrative Support Specialist, Position Number 007321, Recruitment Range $37,833 - $43,500
• Open Date 10/01/2026, Close Date 10/16/2026

Skills

Problem Solving

Budgeting

Work Coordination

Information/Records Administration

Education

High School Diploma or Equivalent

Some College

Tools

Banner Finance

Job description

Employee Benefits available to NC A & T permanent employees include the following and more;

• Accrued Vacation and Sick Leave for Eligible Employees
• Community Service Leave
• Aetna – State Health Benefits of North Carolina
• NCFlex - Vision, Dental, Flexible Spending Account, Life Insurance and more
• 12 Paid Holidays
• Teachers and State Employees Retirement System (TSERS)
• Optional Supplemental Plans - 401k, 403b, 457b and 457
• Employee Assistance Program (EAP)
• Campus Recreation Center Discount
• University Bookstore Discount
• and more

This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.

Classification Information

Position/Classification Title

Position/Classification Title Administrative Support Spec

Classification Type

Classification Type SHRA

Position required to work during periods of adverse weather or other emergencies:

Position required to work during periods of adverse weather or other emergencies: N - Not Mandatory

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Preferred Years Experience, Skills, Training, Education

Some college; or demonstrated possession of the competencies necessary to perform the work. 1-3 years working in a higher education setting

Required License or Certification

Position Overview

Primary Purpose of Position

To serve as administrative and fiscal management support for Campus Recreation, Intramural Sports and Esports. This will include, budgeting, purchase orders, submitting student EPAF’s, filing, Banner finance, intramural student travel, clerical, ability to maintain and utilize office equipment, ability to explain and interpret program information and respond and compose correspondence involving questions or issues about information.

Primary Function of Organizational Unit

To provide a variety of campus recreation activities that will focus on Fitness and Wellness and Intramural Sports to contribute to a healthy lifestyle for students, faculty, and staff of North Carolina A & T State University.

Work Hours

Work Hours 8:00 am to 5:00 pm

Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.

Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site)

Key Responsibilities and Related Competencies

Required Competency

Required Competency Problem Solving

Duties

Resolves problems and situations related to the Campus Recreation Center that would not require director’s direct involvement. For example, might handle dress code violations with student workers; try to resolve duplicated calendar times; obtain quotes from various vendors. Problems are addressed in accordance with priorities, policies, commitments and program goals.

Exercises independent judgment and understands the impact of the decisions on the administrators’ role and commitments. Coordinates and facilitates processes and procedural compliance with internal and external organizations, working within delegated authority from the director.

Required Competency

Required Competency Budgeting

Duties

Plans and monitors the use of expenditures to meet organizational objectives and compliance; prepares Aggie Mart requisitions; prepares budget documents and reports; monitor budgets through Banner Finance.

Required Competency

Required Competency Work Coordination

Duties

Facilitates the flow of work, facilitate or directs the office support activities and coordinates work with staff and external fitness instructors; maintains internal and external contacts with constituents such as class instructors, and vendors.

Required Competency

Required Competency Information/Records Administration

Duties

Applies knowledge of appropriate data collection policy and procedure and programs. Compiles and assimilates, organizes, and stores printed and electronic information related to student employment, travel, po’s, etc. Reviews, compiles and analyzes information to prepare monthly financial reports to include programming revenue and fitness revenue.

Required Competency

Duties

Responds to questions/issues that deviate from standard operating procedures by determining and consulting appropriate resources such as policies, manuals or staff. Listens and responds appropriately to information from students and staff. Develops and delivers written information to individuals to ensure that they understand the message. Responds to requests for program and procedural information. Contacts service recipients, vendors, or clients to provide or obtain information. Schedules and coordinates appointments, meetings and events.

Position Information

Working Title

Working Title Administrative Support Specialist

Competency Level Journey

Position Number

Position Number 007321

Recruitment Range

Recruitment Range $37,833 - $43,500

FLSA

FLSA Non-Exempt

Appointment Type

Appointment Type Permanent - Full-time

FTE

FTE 40 hours/week, 12 months

Organizational Division

Organizational Division Student Center

Organizational Location

Organizational Location VC for Student Affairs

Organizational Unit

Organizational Unit Campus Recreation Center

Posting Number

Posting Number SHRA3276

Open Date

Open Date 10/01/2026

Close Date

Close Date 10/16/2026

Required Documents

• Resume
• Cover Letter
• Letter of Reference 1
• Letter of Reference 2
• Letter of Reference 3

Optional Documents

• Copy of Education Transcripts
• High School Diploma/G.E.D.
• Certificate of Release or Discharge from Active Duty (DD-214)
• Letter of Interest
• Bachelor's Degree - Copy of transcripts

Contact Division of Human Resources Phone: [phone] Fax: [phone] Email: [e-mail]