Administrative Support Specialist

Admiral Security Services; Dallas (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Great pay

Health insurance

Life insurance

401(K)

Paid vacation

Job summary

ADM Security Solutions is seeking an administrative professional to support our team in Dallas. The role combines receptionist, scheduler and recruiting duties with a focus on high-volume, detail-oriented work.

The position offers benefits and requires handling confidential information with discretion. Hours align with normal weekday office operations, Monday through Friday, with occasional overtime as needed.

Qualifications

• 2 years of HR or general administrative experience.
• Recruiting experience is a plus.
• Maintain confidentiality of all company information.
• Ability to work with minimal supervision.

Responsibilities

• Serve as receptionist, scheduler and recruiting.
• Handle visitors and direct to appropriate party.
• Enter new hire data in iCIMS and compile HR reports.
• Process new hires, onboarding packets, and ID issuance.
• Coordinate daily mail and branch office admin duties.
• Ensure compliance with regulations and confidentiality.

Skills

Attention to detail

Multitasking

Communication

Organization

Confidentiality

Tools

iCIMS

ImageNow

Job description

ADM Security Solutions is seeking an exceptionally bright, multitasking and self-motivated individual to support our team. This role requires superior attention to detail, the ability to meet tight deadlines, and great organizational skills. Do you possess the ability to complete a high volume of complex tasks and projects quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround? Do you have a relentless drive for excellence, the ability to effectively communicate at all levels, a detail oriented focus and a well organized approach? Are you confident in your ability to quickly learn organizational structure, team objectives and adapt to ADM's values and vision? Do you take pride in having a high level of integrity and discretion in handling confidential and financial information, and professionalism in dealing with professionals inside and outside the company?

Now is your opportunity to join our professional administrative team!

We offer GREAT PAY - HEALTH INSURANCE - LIFE INSURANCE - 401 (K) - PAID VACATION

E/O/E/M/F/D/V

VA DCJS License #11-1017

TX DPS License # B04096301

• Serving as a multi-faceted administrative assistant involving the combined duties of receptionist, scheduler and recruiting.
• Responsible to work with all levels within the organization to ensure proper and efficient daily office & field operations.
• Perform the following functions as primary daily duties.
  • First-line ambassador of all visitors and staff
  • Personally, handling questions, problems, or requests
  • Directing the visitor or staff to the appropriate party
  • Ensuring outgoing mail is posted.
  • Ensuring incoming mail is channeled to the appropriate party.
  • Maintenance of the postage meter (not service related)
  • Makes recruiting calls on designated days of the week, screening and setting appointments/interviews).
  • Enters information for new hires, status changes, separations data in iCIMS and compiles monthly / weekly reports HR Manager.
  • Performs processing of new hires, including uniforms, onboarding hire packets, and company ID issuance when requested.
  • Ensuring compliance with related local, state, and federal regulations and confidentiality.
  • Performs document scanning into ImageNow for processing, distribution, and other functions.
  • Answers incoming calls, transferring calls to the appropriate party.
  • Serves as the company’s branch office admin.
  • Coordinating daily mail
• Assists with uniform inventory, issuance, and returns.
• Ensuring ample availability of stock forms, making additional copies as supplies run low or ordering same from outsourced vendors.
• Assists with ordering new hire pre-employment substance abuse and background screenings.
• Performs new hire onboarding, orientation and reviewing hire packets for accuracy and completeness.
• Ensures normal supplies of office supplies are available, requesting replenishments when necessary.
• Assist with organization and filing of personnel and client files.
• Maintain confidentiality of all company information and data.
• Capable of effectively functioning with minimal supervision.
• Perform any other duties as required or directed by HR Manager and Director of Operations - Dallas.

This is a full-time, hourly position. Duty hours will be scheduled around normal weekday office operations; benefits are available as per Company “Benefits Policy”. The working hours for this position are Monday - Friday 900 am-500 pm.

Employee may be requested to work additional hours as needed.

The position is for our Dallas Office 14951 Dallas Parkway Suite 450, Dallas, Texas 75254

• 2 years of HR or General Administrative experience
• Recruiting experience a plus