HR & Administrative Specialist

Kandi America

Dallas (TX)

On-site

USD 50,000 - 100,000

Full time

14 days+

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Benefits offered by this job

Health/Dental/Vision insurance

Paid time off

401(k) after probation

10 paid holidays

Job summary

Kandi America is seeking a detail-oriented HR & Administrative Specialist to manage payroll, benefits, employee lifecycle, recruiting support, compliance, and office operations in Dallas, TX. The role emphasizes handling confidential information with independence and strong organizational skills.

The ideal candidate will coordinate onboarding/offboarding, administer benefits, maintain HR records, and support vendors and immigration processes as needed.

Qualifications

Candidate has HR or office administration experience with payroll responsibilities.
Experience handling HRIS/payroll systems (ADP preferred) and benefits administration.
Proficiency in Excel and MS Office with strong organizational skills.
Ability to maintain confidentiality and handle multiple priorities.

Responsibilities

Process biweekly payroll and handle pay changes, deductions, and status updates.
Maintain HR documents and onboarding/offboarding processes.
Administer benefits, leave, and enrollments while ensuring compliance.
Support recruiting, notifications, and communication with employees and vendors.

Skills

HR experience

Office admin

Payroll systems

Microsoft Excel

Organizational skills

Confidentiality

Multitasking

Education

Bachelor's degree or equivalent

Tools

ADP payroll

Microsoft Office

Job description

Job Summary

We are seeking a detail-oriented and organized HR & Administrative Specialist to manage day-to-day human resources and administrative operations. This role is responsible for payroll processing, benefits administration, employee lifecycle management, recruiting support, compliance, office administration, and general operational support. The ideal candidate is highly organized, able to work independently, and comfortable handling confidential information.

Responsibilities

Human Resources & Payroll

Process biweekly payroll, including pay rate changes, commissions, reimbursements, deductions, and employee status changes.
Maintain employee personnel files and HR documentation in accordance with federal and state requirements.
Coordinate employee onboarding and offboarding, including new hire paperwork, orientation, and termination documentation.
Administer employee benefits, including health insurance, 401(k), leave administration, and enrollment changes.
Support compliance with federal, state, and local employment laws by maintaining required notices, records, and documentation.
Coordinate with external partners, including payroll providers, benefits brokers, legal counsel, and government agencies regarding HR and employment-related matters.
Answer employees with payroll, benefits, and HR policy questions.
Support employment-based immigration processes by coordinating required documentation with employees and immigration attorneys.

Coordinate the recruitment process, including posting jobs, scheduling interviews, communicating with candidates, and preparing offer letters.

Administrative & Office Operations

Manage office supplies, vendors, service providers, and facility-related requests.
Maintain company records, contracts, and administrative documentation.
Coordinate with external vendors, insurance providers, and other business partners.
Assist with company events, employee communications, and other administrative projects.
Support general office operations and provide cross-functional administrative assistance.

Reporting & Process Improvement

Prepare HR and payroll reports as requested.
Audit payroll and employee data to ensure accuracy and identify discrepancies.
Recommend process improvements to increase efficiency and maintain organized workflows.
Participate in special projects and perform other duties as assigned.

Qualifications

Bachelor's degree or equivalent work experience.
Experience in Human Resources or Office Administration.
Experience processing payroll using HRIS/payroll systems (ADP preferred).
Working knowledge of payroll, benefits administration, recruiting, and employment practices.
Strong proficiency in Microsoft Excel and Microsoft Office.
Excellent organizational, communication, and problem-solving skills.
Ability to manage multiple priorities while maintaining accuracy and confidentiality.

Benefits