Administrative Assistant

Kelly Services; Orange (TX); On-site; USD 40,000 - 50,000; Full time

Job summary

Kelly Services is seeking an experienced Administrative Assistant to provide specialized support to leadership and teams in the Orange, Texas area. The role involves managing confidential information, coordinating travel, calendars, and events, and maintaining both hardcopy and electronic document systems.

The successful candidate will be adept with MS Office, able to work independently, and handle multiple priorities in a fast-paced environment.

Qualifications

• Prior administrative support experience, preferably for large teams.
• Strong relationship-building and communication skills.
• Self-starter who can work with limited supervision.
• Experience supporting multiple stakeholders and leadership teams.
• Familiarity with SAP, Power BI, and SharePoint is a plus.

Responsibilities

• Provides professional administrative support to leaders and teams.
• Independently schedules meetings, books rooms, travels, and coordinates events.
• Maintains confidential information with discretion and good judgment.
• Manages document systems and coordinates with SharePoint/DMS tools.
• Posts meeting notes and action items to capture decisions.
• Acts as a liaison with internal/external stakeholders to facilitate work.

Skills

Relationship building

Communication

Independent

Multitasking

Team support

Tools

SAP

Power BI

SharePoint

Job description

Kelly is currently seeking an experienced Administrative Assistant to provide specialized administrative support to leadership and teams within a leading organization in the Orange, Texas area! The Administrative Assistant exercises considerable discretion and independent judgement in managing the flow of work within the area of responsibility and will work with a limited degree of supervision, with full authority of the supported leaders to ensure successful implementation and maintenance of both hardcopy and electronic document and information management by following the DMS Best Practices.

Responsibilities / Duties:

• Maintains an in-depth understanding of role, work group, and computer applications to work independently, appropriately prioritize work and provide professional administrative support to leaders, colleagues or groups in the organization. May supervise other administrative employees.
  
• Independently schedules meetings and events, books conference rooms, orders food/drink, escorts and manages visitor / guest process. Coordinates the end-to-end delivery of department or group events or special projects. Take notes at meetings and compress relevant information into a brief summary / action items.
  
• Clear and concise verbal and written communication skills. Creates open channels of communications to help the department understand and utilize information more effectively. Trusted with sensitive/confidential information; proven discretion required.
  
• Administrative point of contact with the ability to rapidly establish rapport within workgroup, leadership and clients, internal and external. Proactive approach to problem solving. Ability and knowledge to answer business/function questions and take appropriate actions in the absence of the Leader. Supervise other office assistants or delegate work to other admins and other office workers.
  
• Displays approachable demeanor for a positive coaching and mentoring environment by supporting an inclusive culture.
  
• Ability to arrange complex domestic and international travel and prepares itinerary.
  
• Complex calendar and time management to support leader and business objectives. Independently works to manage changing priorities and circumstances.
  
• Experienced with numerous business software applications / stays up to date on changing technology (e.g., Microsoft Office).
  
• Manage TER reporting, review and approve TERs on behalf of leader. Inform individuals of discrepancies. Ensure employees adhere to company policy requirements including Code of Business Conduct.
  
• Advocate for safety behaviors; often may be safety warden or contact for team, floor, etc.
  
• Build and maintain relationships inside and outside natural workgroups to achieve a positive outcome. Drives a culture of trust and transparency. Targets written and verbal comms to different audiences clearly and concisely.
  
• Promotes partnerships between and between teams. Works towards win-win outcomes in relationships with others in the organization.
  
• Creates open channels of communication to help the organization understand and utilize info more effectively and follows up to ensure that others understand the messaging.
  
• Demonstrated SME traits with MS Office platform, Dow Systems software and collaborations tools. Able to assist managers and team members with everyday IT issues. Retrieves information from role‑related information systems and makes basic decisions based on it. Combines data from role‑related information systems with Dow workstations to enhance productivity
  
• Develop, implement, and optimize electronic and hardcopy document management systems (fileshare, virtual servers, SharePoint), and report out guidelines and best practices.
  
• Coordinate the full document lifecycle – development, organization, linking (WebEDMS), movement, review dates, and ownership – across all repositories.
  
• Communicate DMS updates and share document‑management knowledge and strategy with personnel.
  
• Partner with the ODMS Coordinator and Section Owners to ensure conformance and maintain each section’s documents and records.
  
• Administer File Share security and access using File Share Manager (FSM).
  
• Serve as document reviewer in the Management of Change process and support procedure and template red‑line reviews and new document creation.

Required / Preferred Skills:

• Prior administrative support related experience, preferably supporting large teams.
  
• Strong relationship‑building skills.
  
• Excellent communication skills.
  
• Self‑starter with initiative and ability to work independently.
  
• Experience supporting multiple stakeholders and leadership teams.
  
• SAP experience is a plus.
  
• Power BI experience is a plus.
  
• SharePoint experience is highly beneficial.
  
• Must be comfortable working in a digital environment and supporting digital processes.
  
• Ability to quickly learn new internal electronic systems, and to share knowledge with others.
  
• Strong attention to detail. Understands time zone and cultural differences.
  
• Ability to work in a team and prioritize requests from multiple managers.
  
• Work effectively with others to meet or exceed organizational goals.
  
• Able to meet tight deadlines in a fast‑paced and quickly changing environment.
  
• Demonstrated strong organizational skills.
  
• Proactive, resourceful and self‑motivated
  
• Must be able to set priorities and simultaneously handle multiple tasks.
  
• Must be flexible and able to quickly adapt to changes and anticipate needs.
  
• Excellent organizational skills and results oriented.
  
• Good time management skills – ability to plan tasks and the time they will take.

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