Administrative Support Specialist

Columbus Consolidated Government; Columbus (GA); On-site; USD 36,000 - 48,000; Full time

Job summary

Columbus Consolidated Government in Columbus, GA is seeking an administrative assistant to provide essential clerical support within the department. The role includes answering a multi-line phone system, greeting visitors, handling mail, and maintaining various records and data entry tasks.

The ideal candidate will have a high school diploma, proficiency with computers and office software, and the ability to perform general clerical duties while upholding department policies.

Qualifications

• Knowledge of clerical practices and procedures.
• Knowledge of department, division, and Columbus Consolidated Government policies and procedures.
• Knowledge of basic Fleet Maintenance terms, procedures, and regulations.
• Skill in the operation of standard office equipment.
• Skill in the operation of computers and various software programs.

Responsibilities

• Answers a multi-telephone system, screens calls, takes messages and directs callers to the appropriate personnel or division.
• Greets visitors and walk-in customers.
• Opens, sorts, and distributes incoming mail.
• Files and retrieves documents, forms, and paperwork.
• Types memorandums, letters, charts, labels, reports, and other correspondence.
• Performs general clerical functions including copying, faxing, and shredding.
• Maintains and creates data entry for city cemetery records and drafts letters for ownership transfer.
• Maintains street deed information.
• Uploads city boards Summary Minutes received in the electronic filing system.

Skills

Clerical skills

Policy knowledge

Office equipment operation

Computers & software proficiency

Mental acumen

Education

High school diploma

Tools

Office software

Job description

Columbus Consolidated Government in Columbus, GA is seeking an administrative assistant to provide essential clerical support within the department. The role includes answering a multi-line phone system, greeting visitors, handling mail, and maintaining various records and data entry tasks.

The ideal candidate will have a high school diploma, proficiency with computers and office software, and the ability to perform general clerical duties while upholding department policies.