Junior Administrative Assistant

FREQUENTIS Deutschland GmbH; Columbia, Northern (MD, KY); Hybrid; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) Plan with company match

Life Insurance & AD&D

Disability Insurance

Employee Assistance Program

Generous holidays

Job summary

Frequentis USA Inc. is seeking an Administrative Assistant to support executive calendars, coordinate travel and meetings, and handle visitor logistics in a fast-paced environment. You will maintain records, assist with events, and contribute to general office operations.

The role requires strong organizational skills, excellent customer service, and proficiency with MS Office. 0–2 years in administrative support is preferred, with opportunities for growth within the company.

Qualifications

• 0-2 years of administrative, office support, customer service, hospitality, or coordinator experience.
• Strong organizational skills and attention to detail.
• Excellent customer service orientation.
• Effective written and verbal communication skills.
• Working knowledge of Microsoft Outlook, Teams, Word, Excel, and PowerPoint.

Responsibilities

• Support executive calendars and meeting scheduling.
• Coordinate conference room reservations and meeting logistics.
• Assist with travel arrangements and expense submissions.
• Prepare basic meeting materials and presentations.
• Welcome visitors and coordinate guest logistics.
• Maintain records, filing systems, and document repositories.
• Assist with company events, employee engagement activities, and customer visits.
• Support office administration activities and special projects.

Skills

Organizational skills

Customer service

Communication skills

MS Office proficiency

Multitasking

Learning mindset

Administrative experience

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Maryland, Columbia FREQUENTIS USA, Inc. From now on

Frequentis USA Inc. is dedicated to creating a safer world. With over 75 years of experience, Frequentis understands controllers in safety critical situations encounter new challenges daily. Our mission is to develop and market highly reliable, optimized, custom-tailored, and user centric communication and information systems for mission critical solutions. As an industry leader in voice communication data information systems, we create a safer world through integration, digitalization, and automation while maintaining world class safety standards. We proudly serve many U.S. government agencies including the FAA, DoD, and NASA. Safety as our number one priority pushes us to constantly learn about the ever-changing needs in safety critical environments to deliver innovative solutions.

Key Tasks

• Support executive calendars and meeting scheduling.
• Coordinate conference room reservations and meeting logistics.
• Assist with travel arrangements and expense submissions.
• Prepare basic meeting materials and presentations.
• Welcome visitors and coordinate guest logistics.
• Maintain records, filing systems, and document repositories.
• Assist with company events, employee engagement activities, and customer visits.
• Support office administration activities and special projects.

Key Qualifications

• Strong organizational skills and attention to detail.
• Excellent customer service orientation.
• Effective written and verbal communication skills.
• Working knowledge of Microsoft Outlook, Teams, Word, Excel, and PowerPoint.
• Ability to manage multiple assignments and meet deadlines.
• Willingness to learn and grow within an administrative support career path.
• 0-2 years of administrative, office support, customer service, hospitality, or coordinator experience.
• Internship or professional office experience preferred.

Our Values

Frequentis USA is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Around 2,100 employees are committed to creating a safer world with their innovative strength and technology orientation. Our culture is based on a working environment characterized by fairness and trust, mutual respect and appreciation. As an international company, we value this diversity and recruit regardless of age, gender, origin, ethnicity, sexual orientation or religion. We value fair and good working conditions, an optimum work-life-balance and offer all our employees equal development opportunities. In doing so, we focus on long-term working relationships in order to keep the valuable know-how of our employees stable.

Benefits

Benefits:We are committed to supporting our mission through the following employee benefits:

• Medical, Dental, and Vision Insurance
• Health Savings Accounts
• Competitive 401(k) Plan with company match and immediate vesting
• Employee Life Insurance & AD&D
• Company-paid Short-Term and Long-Term Disability Insurance
• Employee Assistance Program
• Generous holidays, including a full week off from December 25 to January 1
• PTO that scales with tenure and sick leave
• Company-sponsored team-building activities to boost morale and productivity.

I strive to provide the best candidate experience to each individual I speak with. I have 5+ years of full cycle recruiting/talent acquisition experience. I enjoy working with people, solving problems, and seeing results.

At Frequentis we don’t just create innovations, we create a kind of wonder to make the world a safer place.