Administrative Support Specialist

The University of North Carolina at Chapel Hill; Chapel Hill (NC); Hybrid; USD 46,000 - 54,000; Full time

Job summary

The University of North Carolina at Chapel Hill is seeking an Administrative Support Specialist – Advanced to join the SOM Workforce for Healthcare team in Chapel Hill, NC. The hybrid work arrangement accommodates both in-person and remote tasks as needed.

Responsibilities include managing communications, calendars, coordinating meetings, assisting with reports and memos, arranging travel, and handling reimbursements.

Qualifications

• Minimum Education and Experience: High school diploma or equivalent and one year of related office experience; or equivalent combination of training and experience.
• Management Preferences: Analyze and interpret policies; advanced editing and proofing skills; experience with basic expense processing and account reconciliation; experience with office operations in higher education/healthcare/research; event planning experience.

Responsibilities

• Manage office communications and maintain calendars.
• Schedule meetings and coordinate events for department leadership or faculty.
• Prepare, proofread, and distribute documents such as reports, memos, forms, and meeting materials.
• Coordinate travel arrangements, purchase orders, reimbursements, and other administrative transactions.
• Provide logistical support for programs or services.

Skills

Policy analysis

Editing & proofreading

Expense processing

Office operations

Event planning

Education

High school diploma or equivalent

Job description

Department SOM Workforce for Healthcare-400102Career Area:

Administrative/Clerical SupportIs this an internal only recruitment?:

08/17/2026Application Deadline NoPosting Open Date :

08/31/2026Position Type Permanent Staff (SHRA)Position Title:

Admin Support Specialist – AdvancedSalary Grade Equivalent NC10 / GN08Working Title:

20076676Vacancy ID Administrative Support SpecialistPosition Number:

P021299Full-time/Part-time Permanent/Time-Limited Full-Time Time-LimitedIf time-limited, estimated duration of appointment:

40Work Schedule 3 yearsHours per week:

Monday — Friday, 8:00 am — 5:00 pmWork Location:

CHAPEL HILL, NCPosition Location:

North Carolina, USHiring Range $45,748 – $53,500Pay Band Information:

About To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.Notice to Applicants:

This position is not eligible for H-1B sponsorship.Be a Tar Heel!:

Benefits A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.Primary Purpose of Organizational Unit:

The Statewide North Carolina Workforce for Health Initiative will provide a forum for health employers, workers, educators, regulators, policymakers, and others throughout North Carolina to convene, discuss challenges and opportunities, share best practices and lessons learned, identify potential solutions and metrics for success, and monitor progress toward developing, training and sustaining the health workforce required to meet population health needs. Feedback from extensive stakeholder interviews indicates the desire for immediate solutions to these urgent problems, and support for a forum to share emerging best practices and assistance in identifying practical solutions. There is broad consensus that sustained collaborative work will be necessary to create a statewide plan and system of workforce development that meets the needs of the population and prioritizes whole-person care, including the social drivers of health.Position Summary:

Flexible work arrangements, including virtual/hybrid work locations, are an integral part of the School of Medicine’s Working Forward initiative. As such, this position’s work location is designated as hybrid. Please note that the designated work location is subject to change based on the unit’s business needs.

Requirements The position will report to the Associate Director; however, all administrative and financial work in this department will be subject to the review and approval of the Business Officer, including the work of the Administrative Support Specialist. The Administrative Support Specialist will manage office communications, maintain calendars, schedule meetings, and coordinate events for department leadership or faculty, prepare, proofread, and distribute documents such as reports, memos, forms, and meeting materials, coordinate travel arrangements, purchase orders, reimbursements, and other administrative transactions, provide logistical support for programs or services. This position will serve as a point of contact for staff and external partners.Minimum Education and Experience Requirements:

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.Management Preferences:

• Ability to analyze and interpret policies.
• Advanced editing and proofing skills.
• Experience with basic expense processing and account reconciliation.
• Experience with office operations in higher education/healthcare/research.
• Event planning experience. Campus Security Authority Responsibilities: Not Applicable.