Administrative Support Specialist

University of North Carolina Charlotte

Charlotte (NC)

On-site

USD 36,000 - 49,000

Full time

12 days ago

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Job summary

The University of North Carolina Charlotte invites applications for an Administrative Support Specialist to assist the Department Chair and faculty in managing reports on course offerings, program participants, statistics, and accreditation activities.

This full-time, 40-hour-per-week role supports budgets, purchasing, travel, and faculty hiring, with a schedule of 8:00 am–5:00 pm, Monday–Friday and occasional evenings or weekends as required.

Qualifications

Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.
Experience creating and maintaining reports, supporting management, faculty hiring, and travel.
Discretion and attention to detail with strong oral and written communication skills.
The individual must be organized and able to work well with other units.

Responsibilities

Support Unit Head in administering the Department, including scheduling meetings, producing minutes, handling confidential personnel records, working with budgets, and facilitating purchasing & travel requests for faculty.
Scheduling, event planning Departmental.
Experience creating and maintaining reports, supporting management, faculty hiring, and travel.
Experience working with budgets and processing grant-related purchases.

Skills

Report creation

Budget coordination

Communication

Organization

Education

High school diploma or GED

1 year related office experience

Job description

United States, North Carolina, Charlotte

Aug 24, 2026

Administrative Support Specialist

Please see Special Instructions for more details.

The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
Do not write 'see resume' on your application when completing the job duties section.
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Position Information

General Information

Vacancy Open to All Candidates

Employment Type

Permanent - Full-time

Hours per week

Months per year

Position Number

002097

Salary Grade Equivalency

NC09

Classification Title

Admin Support Specialist - Journey Working Title

Administrative Support Specialist Salary Range

$35,608 - $48,961

Anticipate Hiring Range

$35,608 - $44,510

FLSA Status

Non Exempt

Division

Academic Affairs

Department

College of Health & Human Svc (Col)

Work Unit

Public Hlth & Hlth Admin

Work Schedule

8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary.

Primary Purpose of Position

The Administrative Support Specialist's principal responsibilities will be to support the Department Chair and the administrative needs of faculty who direct academic programs in the Department, including creating and maintaining reports on course offerings, program participants (conducting focus reports, processing internships), statistics (e.g., student progression and retention), and/or the effectiveness/ and accreditation of our academic programs. Duties also include faculty-related processes such as grant-related purchasing and management support, faculty hiring, and travel.

Minimum Education/Experience Required

Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.

Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

Essential Job Duties

Support Unit Head in administering the Department, including: scheduling meetings, producing minutes, handling confidential personnel records, working with budgets, and facilitating purchasing & travel requests for faculty.

Other Work Responsibilities Scheduling, event planning Departmental Preferred Experience, Skills, Training/Education

Experience creating and maintaining reports, supporting management, faculty hiring, and travel
Experience working with budgets and processing grant-related purchases.
Discretion and attention to detail with strong oral and written communication skills.
The individual must be organized and able to work well with other units.

Necessary Licenses or Certifications

Work Location

CHHS 431

Posting date

08/24/2026

Closing date

08/31/2026

Proposed Hire Date

09/21/2026

Contact Information

Special Notes to Applicants

The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
Do not write 'see resume' on your application when completing the job duties section.
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

* How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Mitratech Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
* Where did you learn about this posting?
(Open Ended Question)
* Do you have at least a high school diploma / GED and one year of related office experience or an equivalent combination of education and experience?
- Yes - I have at least a high school diploma / GED and one year of related office experience or an equivalent combination of education and experience
- No - I do not have at least a high school diploma / GED and at least one year of related office experience.
* Do you have professional experience creating and maintaining reports? Please explain your experience.
(Open Ended Question)
* Do you have previous experience with budgets and grants? If so, please explain you experience.
(Open Ended Question)
* Do you have working knowledge/experience with travel arrangements and reimbursements? If yes, please explain your experience.
(Open Ended Question)